Program Coordinator II

Overview
The Ecology Center is seeking a highly organized, collaborative, and proactive professional to play a central role in advancing the Center’s mission and programs. This position works closely with the Director to coordinate the day‑to‑day operations of the Ecology Center and support graduate degree programs in Ecology and Climate Adaptation Science, which span two colleges and serve approximately 130 students.

The successful candidate will serve as a key connector among students, faculty, staff, and university partners; contribute to strategic initiatives that strengthen the Center’s impact; and help cultivate a vibrant intellectual community through program coordination, communications, events, and outreach. This position offers the opportunity to engage with interdisciplinary research, support student success, and contribute to programs addressing pressing environmental and climate‑related challenges.

Responsibilities include coordinating graduate program activities, managing communications and outreach efforts, supporting strategic planning and reporting, organizing seminars and events, and helping oversee the Center’s facilities, equipment, and operational resources.

Responsibilities
Ecology Center Director Assistant (50%)

Assist the Director with the administration and strategic development of the Ecology Center. Organize Advisory Board and annual meetings; prepare supporting documents, reports, and presentations; collect and analyze feedback on program activities and outcomes and recommend improvements; attend Research Council, Department Head, and other leadership meetings as needed; and assist with strategic planning, program development, grant activities, and fundraising efforts.

Develop newsletters, reports, brochures, and other Center communications. Maintain the Center website and social media presence and coordinate the development of related outreach materials. Perform other duties as assigned as programs evolve.

Graduate Program Coordinator and Alumni Outreach (25%)

Coordinate graduate program administration, marketing, curriculum updates, and student support activities. Advise students on program requirements and professional development opportunities; manage alumni records and communications; monitor program outcomes and contribute to continuous program improvement; manage the Ecology Center Seminar course; and coordinate the annual student research grants program.

Event Coordinator (15%)

Coordinate the Ecology Center Seminar Series, including committee support and training, speaker nomination and selection processes, travel arrangements, and event logistics. Plan and promote Center events, workshops, meetings, social gatherings, and special projects. Perform other duties as assigned as programs evolve.

Office Management (10%)

Oversee daily office operations and supervise management of the Center’s office, vehicle fleet, and equipment. Coordinate operations at off‑campus research facilities, including Green Canyon Ecology Station, Millville Aquatic Research Facility, and Bear Lake Laboratory. Manage purchasing card processes, office supplies, equipment inventories, and related administrative functions.

Qualifications
Minimum Qualifications

Bachelor’s degree in a related field plus two years of relevant work experience; or a master’s degree in a related field; or an equivalent combination of education and experience is required.

Preferred Qualifications

Master’s degree in a related field (e.g., ecology, biology, natural resources, or a closely related discipline).

Familiarity with Utah State University policies, procedures, and academic programs.

Experience managing websites and social media platforms.

Knowledge, Skills, and Abilities

Good written and oral communication skills.

Ability to interact effectively with students, faculty, and staff to foster an inclusive and positive team environment.

Ability to work efficiently with minimal supervision.

Ability to make sound administrative and procedural decisions and judgments.

Ability to lead and train staff and/or students.

Ability to gather and analyze data and generate reports.

Ability to coordinate and organize meetings, events, and special projects.

Ability to exercise creativity, sound judgment, and problem‑solving skills.

Strong organizational skills and ability to establish priorities.

Working knowledge of computer systems, software applications, and related technologies.

Required Documents
Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”.

Cover letter to be typed/pasted at the end of your application.

Document size may not exceed 10 MB.

Advertised Salary
Commensurate with experience, minimum $55,000.

ADA
Primarily office work at a computer requiring sustained attention to detail. Some very light physical duties at off‑campus research facilities.

Notice of Non‑discrimination
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex‑segregated spaces.

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