Program Coordinator, HBI/Mandel Center

Program Coordinator – Brandeis University

The Program Coordinator will provide administrative support to two of the Jewish Studies Centers at Brandeis University – The Hadassah-Brandeis Institute on Jewish Women’s and Gender Studies (HBI) and the Mandel Center for Studies in Jewish Education.
Responsibilities

Event Support – HBI

– Coordinate event logistics for in‑person and Zoom events, including run‑of‑show documents, space reservations, calendar updates, Zoom event creation, registrations, catering, setup and breakdown, technology arrangements, speaker liaison, honoraria paperwork, accommodation booking, recordings, transcriptions, and ADA compliance. May supervise student event assistants. (30%)
Research Awards Program – HBI

– Manage and monitor applications via Jotform, coordinate decision committee meetings, draft calls for applications, advertise via communications team, assist in selecting shortlists, notify winners, and steward donor support. (30%)
General Administration – HBI

– Act as frontline resource for program operations, respond to emails and calls, track gifts and expenditures, schedule meetings, handle expenses, and maintain office supplies. (15%)
General Administration – Mandel Center

– Provide administrative support to directors, associate directors, faculty and staff: scheduling, photocopying, mailings, travel arrangements, expense tracking, support for courses and speaking engagements, compile service‑commitment materials, order books and periodicals, oversee subscriptions, greet visitors, manage mail, maintain inventory, assist events, manage office supplies, troubleshoot technology, set up Zoom and A/V, and process corporate credit‑card expenses. (20%)
Other Duties

– Additional duties as assigned. (5%)
Qualifications

Education: HS/GED required; AS or BA preferred.
Work Experience: 1–3 years of relevant experience.
Salary Range

$47,500–$59,200 annualized, paid hourly.
Equal Opportunity Statement

Brandeis University is an equal‑opportunity employer that does not discriminate on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other protected category.
Applicants who require accommodation in the job application process are welcome to contact Human Resources at 781‑736‑4474 or via email, humanresources@brandeis.edu. Certain positions may require a background check; policy details are available at the HR website.

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