Institute for Contemporary Art Part-Time Program & Event Producer (Temporary Ass

Institute for Contemporary Art Part-Time Program & Event Producer (Temporary Assignment)

The Institute for Contemporary Art at VCU (ICA at VCU) seeks a collaborative, organized, and creative Part-Time Program & Event Producer to support the planning and execution of public programs, community events, artist talks, performances, screenings, and special initiatives during a six-month term. This role is ideal for someone with experience in arts, culture, nonprofit, or higher education programming who thrives in a dynamic, audience-focused environment. The Program & Event Producer will work closely with ICA staff, artists, community partners, and vendors to ensure engaging and well-executed experiences for diverse audiences.
Position Type: Part-Time, Temporary (6 Months)
Schedule: Up to 29 hours per week, including evenings and weekends for programs and events
Compensation: $28/hour
Position Summary

The Institute for Contemporary Art at VCU (ICA at VCU) seeks a collaborative, organized, and creative Part-Time Program & Event Producer to support the planning and execution of public programs, community events, artist talks, performances, screenings, and special initiatives during a six-month term. This role is ideal for someone with experience in arts, culture, nonprofit, or higher education programming who thrives in a dynamic, audience-focused environment. The Program & Event Producer will work closely with ICA staff, artists, community partners, and vendors to ensure engaging and well-executed experiences for audiences of various backgrounds. The Part-Time Program & Event Producer reports to the Senior Curator & Director of Curatorial Affairs
Key Responsibilities

Coordinate logistics and production support for ICA public programs and events
Develop event timelines, production schedules, and run-of-show documents
Liaise with artists, speakers, performers, vendors, and community partners
Coordinate venue setup, AV needs, catering, staffing, and event materials
Provide on-site event management and troubleshooting during programs
Track budgets, invoices, contracts, and production expenses
Maintain organized program records and post-event reporting
Qualifications:
2+ years of experience in event production, arts administration, public programming, or related fields
Strong organizational and project management skills with exceptional attention to detail
Excellent interpersonal, written, and verbal communication skills
Ability to manage multiple projects and shifting priorities independently
Familiarity with event technology, audiovisual coordination, and virtual platforms
Proficiency in Asana and Google Workspace
Availability to work flexible hours, including evenings and weekends
Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU.
Preferred Qualifications:
Experience working with artists, cultural organizations, or community-based programming preferred
Interest in contemporary art, public engagement, and interdisciplinary programming
Experience working in museum, university, nonprofit, or cultural institution settings
Commitment to accessible and community-centered programming practices
Salary Range: $28/hour
Benefits: All VCU employee types are eligible for a wide array of benefits to support you during your employment at VCU. Consult the benefits website for information on benefits eligibility according to employee type.
FLSA Exemption Status: Non-Exempt
Hours per Week: Up to 29 hours per week, including evenings and weekends for programs and events
ORP Eligible: No
Flexible Work Arrangement: Fully Onsite
University Job Title: 12111N - Events Mgmt Coordinator AX 1
Rank: Non Faculty
Application Deadline: June 24, 2026
Contact Information: Contact Name: VCUarts HR Contact Email: artshr@vcu.edu
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer