Marketing Coordinator

Position Summary
Location: Charleston, SC; Atlanta, GA; Asheville, NC; Charlotte, NC; Raleigh, NC; Rocky Mount, NC; Winston-Salem, NC; or St. Thomas USVI

Join our partner firm, INVISION Architecture, as a Marketing Coordinator, where you will play a key role in supporting marketing, business development, and pursuit efforts across the firm. In this position, you will coordinate proposals, qualifications packages, presentations, marketing communications, and brand initiatives that help position INVISION for continued growth and success. Working closely with firm leadership and the marketing team, you will maintain critical marketing information, support CRM and content management efforts, and assist with client events and business development activities. This is an excellent opportunity for a highly organized, detail-oriented professional with strong writing and communication skills who thrives in a collaborative, fast-paced environment.

Perks

Competitive salary and benefits

Relocation assistance

Flexible work environment with national support

Professional development and continuing education

A chance to live where others vacation—snorkeling, hiking, sailing, and sunsets included

Essential Responsibilities
Pursuit & Proposal Support

Coordinate development, production, and delivery of proposals, qualifications packages, and interview materials

Gather and organize project data, resumes, references, and supporting pursuit content

Track RFQ/RFP opportunities, deadlines, schedules, and submission requirements

Support pursuit planning and business development efforts led by firm leadership

Assist in preparing client presentations and interview materials

Marketing Content & CRM Management

Maintain accurate and up-to-date marketing information, including project descriptions, staff bios, and firm qualifications

Support management of CRM data (clients, contacts, projects, and opportunities) within Unanet CRM

Organize and maintain marketing content libraries, project visuals, and pursuit materials

Assist with reporting and data quality initiatives to support marketing and business development efforts

Marketing & Presentation Support

Develop and format written and visual materials for presentations and interviews

Assist with project sheets, resumes, templates, and marketing collateral updates

Support organization of photography, project imagery, and digital asset management

Ensure all materials align with INVISION brand standards

Events & Marketing Coordination

Support planning and coordination of conferences, sponsorships, client events, and community engagement activities

Assist with event logistics, promotional materials, and branded collateral

Support day-to-day marketing operations and administrative needs as assigned

Qualifications

Bachelor’s degree in Marketing, Communications, Journalism, English, Business, or a related field preferred

2–5 years of experience in marketing, communications, business development, or professional services

A/E/C industry experience preferred but not required

Strong writing, editing, proofreading, and verbal communication skills

High attention to detail with strong organizational and time management abilities

Ability to manage multiple deadlines and competing priorities in a fast-paced environment

Proficiency in Microsoft Office Suite and Adobe InDesign required

Experience with CRM platforms, databases, or information management systems preferred

Familiarity with Unanet CRM, AirTable, and OpenAsset is a plus

Self-motivated, collaborative, and eager to learn and grow within a team environment

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