Marketing Coordinator

Marketing Coordinator
The Marketing Coordinator supports marketing initiatives, proposal development, and collateral creation for the firm. This role ensures high-quality, timely, and accurate materials that support business development and client engagement in the AEC industry. This position is non‑exempt and paid bi‑weekly on an annual salary basis.

Responsibilities

Assist in the development of proposals (RFQ/RFP/Statements of Qualifications) and coordinate with internal teams to meet submission deadlines

Maintain CRM data, including leads, opportunities, and client contacts

Develop marketing collateral to support leadership and subject matter experts

Write and edit content for proposals, presentations, and marketing materials

Support marketing events, trade shows, and campaigns, including logistics and brand compliance

Participate in marketing meetings, continuing education activities, and other marketing‑related tasks as assigned

Support proposal development (RFQ/RFP/Statements of Qualifications) by collaborating with pursuit teams including marketing staff and subject matter experts to ensure timely, compliant, and high‑quality submissions

Coordinate and develop various marketing collaterals to support firm leadership and SMEs, ensuring all content is comprehensive, consistent, compelling, and tailored to specific client needs

Assist with general marketing duties, including internal and external marketing meetings, continuing educational activities, presentations, etc.

Other duties as assigned

Qualifications

Bachelor's degree in Marketing, Communications, Graphic Design, Journalism, English, or related field

AEC‑specific proposal development and coordination experience, including managing complex submittals in competitive environments

Proficiency with Adobe Creative Cloud (InDesign, Illustrator, Photoshop), Microsoft Office Suite (Word, Excel, PowerPoint), and Bluebeam Revu

Ability to manage multiple priorities and meet deadlines

Positive, collaborative attitude and willingness to learn

We offer a comprehensive benefits program that supports the whole person. Our benefits include:

Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.

Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.

Competitive Benefits: multiple health plan options, FSA for dependent care, HSA contributions, employer 401(k) contribution, employer‑paid basic life, short/long‑term disability coverage, performance bonuses.

Well‑Being: mental health care, culture committees, wellness program, charitable giving match.

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