Athletic Office Manager

Job Title

Qualifications and Skills
Education: Associate's degree required; bachelor's degree in Sports Management, Business Administration, or a related field preferred.
Experience: Minimum of 2 to 3 years of office management or administrative experience, ideally within an educational or athletic setting.
Technical Skills: High proficiency in Microsoft Office (Excel, Word), Google Workspace, and specialized school management software or athletic scheduling platforms.
Compliance Knowledge: Familiarity with state athletic association rules (e.g., OHSAA in Ohio, CIF, etc.) and understanding of student privacy laws (FERPA).
Soft Skills: Exceptional organizational abilities, capacity to manage sensitive and confidential information, and strong communication skills to de-escalate parent or visitor concerns.
Job Description
Scheduling & Logistics: Coordinate master athletic calendars, schedule game officials/umpires, and arrange transportation for away games.
Student-Athlete Compliance: Organize, review, and maintain all required athlete participation paperwork, including physical forms, insurance records, and emergency contacts.
Scholastic Eligibility: Monitor student-athletes' academic performance to verify school attendance requirements and grade-period eligibility.
Coach Onboarding & HR: Assist the Athletic Director in hiring and onboarding coaches, including tracking compliance to ensure all required certifications (e.g., CPR, Concussion Training, Fundamentals of Coaching) are active before student contact.
Financial Management: Process purchase orders, handle ticket sales inventories, manage athletic department budgets, and prepare event reconciliation and game reports.
Communication & Public Relations: Serve as the main point of contact for parents, students, vendors, and other schools. Maintain the athletic website, publish team rosters, and create game programs.
Event Coordination: Assist with organizing special programs such as team photo days, awards banquets, and seasonal sports registrations.
Compliance Tasks: Title IX data verifying student transfer eligibility managing digital rosters supporting signing days and alumni events. Manage incident logs facility rentals inventory audits gate receipts & paying sports officials.
Job Classification: Classified Non-bargaining
Contract: 232 day contract
Please visit www.plainlocal.org to apply (Choose the Careers tab, follow to the job listings to complete application)