Proposal Administrator

Job Title:

Proposal Administrator

Job Description: The Proposal Administrator will be an integral part of the Business Development team, helping to coordinate the complete proposal lifecycle, acting as a central hub for creating compelling, compliant, and high-quality proposal submissions. They ensure all RFP/RFQ/RFI requirements are addressed, and documents are submitted correctly and on time, supporting company business development efforts.

Job Responsibilities:

Proposal management

Review solicitations (e.g., NASA, DoD, Space Force, ESA, commercial customers) to identify administrative and compliance requirements
Manage proposal development from receipt of RFP/RFQ/RFI through final submission to ensure compliance with internal and customer reviews and requirements
Create and maintain proposal schedules, budgets, compliance matrices, and action item trackers
Coordinate inputs from engineering, technical teams, finance, contracts, supply chain, and leadership
Maintain proposal libraries, templates, and past performance databases
Track proposal metrics (win/loss data, cycle time, workload)
Support continuous improvement of proposal processes and tools
Administration

Provide administrative support to leadership, including coordination of schedules, communication, event coordination, facility management.
Support special initiatives including conducting research, compiling data, and seeing projects through completion.
Skills + Experience:

Mandatory:

Bachelor's degree in Engineering, Business, or related field (or equivalent experience)
5+ years of experience in proposal administration, contracts, or business development (aerospace/defense preferred)
Clear communicator across technical and executive stakeholders
Excellent technical written communication and document formatting abilities
Proficiency in Microsoft Office (Word, Excel, PowerPoint); SharePoint
Strategic thinking and attention to detail and accuracy
Strong project, time management and prioritization skills to manage multiple projects and deadlines
High degree of integrity and discretion with ability to handle sensitive information with strict confidentiality.
Proactive critical thinking to anticipate needs and troubleshoot issues independently.
Preference will be given to:

Familiarity with government and commercial proposal processes
Experience with space, aerospace, defense, or advanced technology companies
Familiarity with FAR/DFARS and government contracting terminology
Experience with proposal management software and content libraries.
Experience supporting NASA, DoD, Space Force, or commercial space customers
Experience with cost volume development, analysis and pricing strategy
Strong project management, writing, editing, and communication skills.
Ability to understand client needs and business strategy.
Adaptability in a fast-paced, ambiguous, deadline-driven environment
MMA also values:

Strong communicators.

Collaborative team players.
Creative and resourceful problem solvers.
Focus on excellence.