Proposals Coordinator

Job Description
Johnson, Mirmiran & Thompson is a dynamic, 100% employee‑owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News‑Record’s list of the Top 500 Design Firms.

JMT’s staff is recognized as being among the best in the industry by leading publications at the national, regional, and local levels. We turn visions into realities for the betterment of our clients, communities, environment, and employee owners. Our Employee Stock Ownership Plan (ESOP) is provided at no cost to the employee and provides a beneficial interest in the company. JMT offers a variety of competitive benefit programs.

Position Summary
Responsible for leading and supporting proposal and pursuit efforts for the assigned region. This role manages the full lifecycle of proposals, from kickoff through submission, while ensuring compliance, quality, and on‑time delivery. The ideal candidate has experience in A/E/C proposal development, is highly organized, and can manage multiple pursuits in a fast‑paced, deadline‑driven environment. This position will report to the regional Marketing Manager.

Immigration sponsorship or support (e.g. H1B, F‑1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Hybrid (minimum 3 days/week in office)

Please submit a portfolio that showcases your writing skills and experience with InDesign layout.

Key Responsibilities

Lead the coordination, preparation, and delivery of proposals, including SF 330s, qualifications packages, technical proposals, and presentations

Manage multiple concurrent pursuits, ensuring schedules, deadlines, and compliance requirements are met

Develop pursuit outlines, schedules, and production plans; facilitate kickoff meetings and track progress

Facilitate pursuit planning meetings, including capture, kickoff, and reviews (Pink/Red/Gold Team)

Assist with presentation preparation, presentation materials, etc.

Partner with technical staff and SMEs to develop tailored, compelling proposal content

Prepare key proposal components, including resumes, project descriptions, and graphics

Oversee proposal production, including editing, formatting, and layout using InDesign

Ensure submissions are fully compliant and meet quality standards

Maintain CRM data, including opportunity tracking, go
o‑go decisions, and outcomes

Support development and maintenance of marketing materials and content libraries

Conduct research on clients, competitors, and opportunities to support business development efforts

Required Skills

Strong working knowledge of Adobe InDesign and proposal layout best practices

Proven ability to manage multiple deadlines and projects simultaneously

Strong organizational, time management, and attention to detail

Effective communicator with the ability to collaborate across teams

Positive, team‑oriented attitude; willing to step in and assist proactively

Comfortable working under pressure and adapting to shifting priorities

Required Experience

Bachelor’s degree in marketing, communications, English, journalism, business, or related field

2-5 years of A/E/C proposal or marketing experience

Strong understanding of public‑sector procurement and proposal processes

Familiarity with RFP/RFQ requirements and compliance

Proficiency with CRM systems, Adobe Creative Suite (InDesign), Microsoft Office

What Success Looks Like

Delivers compliant, high‑quality proposals on time

Effectively manages multiple pursuits simultaneously

Produces visually strong, well‑organized submissions

Builds strong relationships with technical teams and marketing staff

Working Conditions
Work is performed on a hybrid schedule – a combination of office and remote work. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.

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