Construction Virtual Assistant

Virtual Management Services is seeking a reliable and detail-oriented Construction Virtual Assistant to support construction teams, contractors, and project managers in their day-to-day operations. In this role, you will play a critical part in ensuring projects run smoothly by providing administrative, coordination, and project support across various construction-related tasks, including managing project documentation, scheduling timelines, tracking materials, assisting with estimates and invoices, and communicating with clients, subcontractors, and suppliers. You will also help maintain accurate records, organize plans and permits, and support the team in meeting project deadlines and operational goals. This position is ideal for someone who is highly organized, proactive, and knowledgeable in construction processes, with the ability to manage multiple responsibilities in a fast-paced remote environment while maintaining a high level of accuracy and professionalism. If you are dependable, resourceful, and committed to delivering quality work, Virtual Management Services offers a strong foundation for long-term career growth and development within the construction industry.
Attention to Detail
Organizational Skills
Communication Skills
Proactiveness & Reliability
Responsibilities Provide administrative support to construction teams and project managers
Manage and organize project files, plans, permits, and documentation
Coordinate schedules, meetings, and project timelines
Assist in preparing estimates, invoices, and project reports
Communicate with clients, subcontractors, and suppliers
Track materials, orders, and project progress
Maintain accurate data in project management and CRM systems
Support bid preparation and proposal documentation
Handle email and calendar management
Perform other general administrative tasks as required
Must Have Proven experience as a Virtual Assistant, Administrative Assistant, or similar role
Experience or familiarity with construction processes and terminology (preferred)
Strong organizational and multitasking skills
Excellent written and verbal communication skills
High attention to detail and accuracy
Ability to work independently and meet deadlines
Proficiency in Google Workspace or Microsoft Office
Preferred Qualifications Experience with construction management software (e.g., Procore, Buildertrend, CoConstruct)
Knowledge of basic estimating or takeoffs
Familiarity with reading construction drawings or plans
Experience with QuickBooks or similar accounting tools
What's great about this role? Be part of an ambitious, high-performing remote team that values excellence
Work on impactful projects where your contributions truly matter
Grow in a fast-paced environment that encourages initiative and innovation
Expand your expertise by working with diverse clients and industries
Strengthen your professional skills through real-world challenges
Take ownership of your work with the autonomy to make things happen
Follow uson Facebook and LinkedIn to stay informed about new job opportunities.
What We Offer At Virtual Management Services, we cultivate a high-performance remote environment built on trust, accountability, and professional excellence. Team members are given strategic responsibilities and the autonomy to contribute meaningfully to business growth while operating within clear standards and structured systems. We are committed to long-term development, providing opportunities to expand your expertise across industries, refine your leadership capabilities, and build a sustainable, upward career path within a forward-thinking organization.
100% Remote
Attractive salary package.
HMO HMO Reimbursement Benefit Upon Regularization
Annual Bonus Guaranteed annual bonusas part of your compensation package.
Tuition Fee Reimbursement To support your continued learning and professional growth
Certain benefits and perks are exclusively available to virtual professionals based outside of the United States.

#J-18808-Ljbffr