Marketing & Proposal Coordinator

Marketing Coordinator

Hybrid; Woburn, MA
Are you driven to grow, lead, and make a meaningful impact? At Apex, we're building more than a consulting and engineering firm—we're creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you'll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work. Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes. As we continue to grow, we're focused on building a team of high-performing professionals who are ready to lead, collaborate, and push what's possible. At Apex, you don't just join a company, you help shape what comes next.
We are currently seeking to add a full-time Marketing Coordinator to our team. This position is hybrid. Most of the role can be performed remotely, with occasional in-person duties.
Candidates located near the Greater Boston area who can travel to Woburn, Massachusetts, as needed, will be considered.
Your Responsibilities as a Marketing Coordinator:

Work alongside our Woburn-based Marketing Manager and Sr. Marketing Coordinator in pursuit of new work, with an emphasis on projects in the northeastern United States
Assist with the retrieval and tracking of requests for proposals/qualifications and help with go
o-go discussions
Support proposal plan preparation and drive proposal kick-off discussions
Contribute to compelling firm qualifications, proposals, and presentation materials in support of Apex's business initiatives. Includes layout, writing, and coordination
Assist with the writing, cataloging, and updating of project materials, such as profiles, team resumes, and client references
Produce hard-copy proposal documents as needed, from the Woburn, Massachusetts office
Travel to client locations to deliver proposals, on occasion
Support special events and trade shows, on occasion
Perform tasks to ensure the quality of marketing materials, such as proofreading, aesthetics, and compliance reviews.
Update the client relationship management (CRM) system and related databases
Fulfill other marketing tasks as needed
What We're Looking For:

Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field
Minimum of 3-5 years of experience as a marketer, preferably in the architecture, engineering, and construction (AEC) industry
Proficiency in Adobe InDesign and Microsoft Office
Excellent prioritization and time management skills
Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced, deadline-driven environment
Excellent writing and copyediting capabilities
Strong communications skills and the ability to adapt to different communication styles
Highly motivated, willing to be part of our Apex team and enhance our marketing efforts
Ability to travel to the Apex office in Woburn, Massachusetts, for proposal production, and to client locations for proposal delivery
Ability to travel between offices for related tasks on occasion
Valid driver's license, safe driving history and reliable transportation
Sponsorship is not available for this position now or in the future
Why You'll Love Working For Us:

Company-subsidized medical and dental.
Company-paid life, short, and long-term disability.
401k match, tuition assistance, and more.
Cross-training and the ability to work on a variety of projects.
Performance-based bonuses or other incentives.
Working with the best and brightest in the industry.
2,000+ employee national firm with 70+ locations across the US.