ArtsFairfax Business & Operations Manager

ArtsFairfax Business & Operations Manager

Location :
2667 Prosperity Ave, Fairfax, Virginia 22031

Expiration Date :
07/10/2026

Salary :
$65,000 year

About the Job:
POSITION : Business & Operations Manager

Full-time position : 40 hours per week (flexible schedule)

Start date : August 24, 2026

Work location : Hybrid – Remote and 2667 Prosperity Ave, Fairfax, Virginia 22031.

Position must maintain a minimum of two in-office days per week.

Compensation
Salary : $65,000 per year

Benefits : ArtsFairfax provides 100% major medical health benefits for employees, with the option to add family coverage at employee expense. Employees receive paid vacation, sick, holidays, jury duty, bereavement, and personal days per the Employee Handbook. ArtsFairfax offers a retirement program for non‑matched employee contribution.

Overview
The Business and Operations Manager will supervise administrative aspects of ArtsFairfax’s $2.1M operations. Business operations include day‑to‑day financial management and preparation for board reporting and audits (a contracted accounting firm produces monthly financial reports), human resource management for a 10‑person staff (payroll company contracted), insurance contracts, liaison with County facility managers, other business contracts, and general administrative activities. The position is subject to all employee policies and benefits as outlined in our Employee Policies Handbook.

Responsibilities

Manage and work with outsourced service contracts for accounting, audit, and HR services.

Oversee daily financial record keeping.

Manage bank accounts.

Prepare for and review monthly financial reports with accountants, CEO, Treasurer, and Board Finance Committee.

Ensure organizational adherence to financial policies.

Serve as staff liaison and support to the ArtsFairfax Board of Directors Finance Committee.

Human Resources Management

Oversee and work with outsourced payroll service.

Ensure timely submission of staff timesheets, authorize leave and benefits (report to CEO), and answer payroll questions.

Maintain Health Insurance contracts and broker communications.

Maintain personnel records. Process new hire paperwork and provide HR information packets to staff and new hires.

Update Employee Policies Handbook as needed (periodic review).

General & Administrative & Operations Management

Maintain General Liability, D&O, and other Insurance policies as needed.

Serve as staff liaison to Fairfax County for lease and maintenance management.

Maintain well‑organized administrative files.

Maintain telephone & mail services.

Maintain office equipment contracts, inventories, and supplies.

Oversee cleaning and other building service contracts as needed.

Maintain annual government organizational filings.

Maintain an up‑to‑date emergency plan.

Supervises IT Manager and works in partnership to provide adequate technological support and security.

Education, Experience, & Skills Required

Minimum of three years proven experience in financial management.

Proficiency in bookkeeping, audit preparation, and managing restricted/unrestricted non‑profit funds.

Strong organizational skills to manage multiple complex programs simultaneously.

Ability to plan, initiate, and complete tasks and projects independently and work well in a team environment.

Highly effective written and verbal communication skills.

Ability to work diplomatically with staff, board members, and arts community.

Minimum Bachelor’s degree in relevant field.

Proficiency with QuickBooks Online, Word, Microsoft Excel, and Outlook.

Position requires ability to lift a minimum of 25 lbs.

Position Reports To
President & CEO

About ArtsFairfax
ArtsFairfax is the nonprofit designated as Fairfax County’s local arts agency. Dedicated to the belief that arts are essential to a thriving community, the ArtsFairfax mission is to invest in and amplify the arts for all in Fairfax County. By offering informational, financial, and programmatic services, ArtsFairfax promotes the role of arts and culture to deepen social engagement, create a sense of place, and fuel economic growth. Incorporated as a 501(c)(3) since 1964, ArtsFairfax provides these services to all who contribute to and experience arts in Fairfax County, and is funded in part by the County, Virginia Commission for the Arts, and the National Endowment for the Arts, as well as corporations, foundations, and individuals.

To Apply
Interested candidates should email the following items to HR@artsfairfax.org:

Submissions accepted through July 10, 2026. Only applicants invited for an interview will be contacted. No phone calls please. Visit our website http://www.artsfairfax.org for full details of our work.

ArtsFairfax is an equal opportunity employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status or any other characteristic protected by applicable federal, state, or local law.

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