Proposal Coordinator

Overview

We are seeking a Proposal Coordinator to support and strengthen our proposal development efforts for major rail, transit, and infrastructure pursuits. This position is ideal for a detail oriented, highly organized professional who is comfortable coordinating multiple contributors, working with technical staff, and preparing compliant, compelling proposal submissions.
The Proposal Coordinator plays a critical role in helping RCC respond to RFQs, RFPs, and competitive bids by organizing content, managing schedules, assembling required documentation, and producing polished, submission ready packages.
Responsibilities

Assist in the development, formatting, and production of competitive proposals, statements of qualifications (SOQs), and prequalification packages, ensuring alignment with pursuit strategies and compliance requirements.
Review RFQ/RFP documents and help develop supporting tools such as outlines, compliance matrices, checklists, and submission trackers.
Coordinate day-to-day pursuit schedules, track progress toward internal deadlines, and escalate issues regarding time, content, or approvals when necessary.
Draft, proofread, and edit non-technical proposal content; help shape technical input from project managers, estimators, and subject-matter experts into clear and cohesive narrative sections.
Assist in preparing and assembling all proposal elements, including project sheets, resumes, forms, certifications, safety documentation, organizational charts, and attachments, ensuring accuracy and compliance with agency formatting instructions.
Maintain RCC’s proposal content library, updating templates, resumes, project descriptions, and narrative sections to reflect completed projects and current capabilities.
Coordinate with subcontractors, design partners, and internal departments to gather required information, forms, and supporting materials.
Support the creation and proofreading of presentations, award submissions, and internal/external communications as needed.
Keep pursuit records and logs, including submission status, shortlists, and wins/losses.
Help identify opportunities to standardize and improve proposal tools, templates, and workflows to enhance efficiency and consistency.

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