Proposal Coordinator

We are seeking a Proposal Coordinator to support and strengthen our proposal development efforts for major rail, transit, and infrastructure pursuits. This position is ideal for a detail‑oriented, highly organized professional who is comfortable coordinating multiple contributors, working with technical staff, and preparing compliant, compelling proposal submissions.

The Proposal Coordinator plays a critical role in helping RCC respond to RFQs, RFPs, and competitive bids by organizing content, managing schedules, assembling required documentation, and producing polished, submission‑ready packages.

Responsibilities

Develop, format, and produce Statement of Qualifications (SOQs) and proposal packages for public agencies.

Ensure alignment with pursuit strategies and compliance requirements.

Review RFQ/RFP documents and develop supporting tools such as outlines, compliance matrices, checklists, and submission trackers.

Coordinate day‑to‑day pursuit schedules, track progress toward internal deadlines, and escalate issues regarding time, content, or approvals when necessary.

Draft, proofread, and edit non‑technical proposal content; help shape technical input from project managers, estimators, and subject‑matter experts into clear and cohesive narrative sections.

Prepare and assemble all proposal elements, including project sheets, resumes, forms, certifications, safety documentation, organizational charts, and attachments, ensuring accuracy and compliance with agency formatting instructions.

Maintain RCC’s proposal content library, updating templates, resumes, project descriptions, and narrative sections to reflect completed projects and current capabilities.

Coordinate with joint venture partners, design partners, and internal departments to gather required information, forms, and supporting materials.

Support the creation and proofreading of presentations, award submissions, and internal/external communications as needed.

Keep pursuit records and logs, including submission status, shortlists, and wins/losses.

Help identify opportunities to standardize and improve proposal tools, templates, and workflows to enhance efficiency and consistency.

Qualifications

2–5 years of AEC (architecture/engineering/construction) or rail/infrastructure industry public agency proposal experience required.

Bachelor’s degree in Communications, Journalism, Marketing, English, Construction Management, or related field — or equivalent relevant experience.

Strong writing, editing, and communication skills with excellent attention to detail and consistency.

Ability to multitask, prioritize work effectively, and manage deadlines in a fast‑paced, multi‑pursuit environment.

Proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with Teams, SharePoint, and Adobe Acrobat required. Experience with In‑Design preferred.

Experience coordinating cross‑functional teams and working with technical engineering or construction staff.

Highly organized, proactive, and capable of working both collaboratively and independently.

A process‑driven mindset with an interest in improving templates, systems, and efficiency.

Writing or proposal samples may be requested.

Come join a company where safety, quality, productivity & having fun are core values. Railroad Construction Company, Inc. is proud to be an Equal Opportunity Employer.

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