Proposal Coordinator

Requirements

Proficient in technical writing for construction services
Coordinate and support the end-to-end proposal development process, from intake to final submission
Review RFP to identify requirements, compliance needs, and deadlines
Create timeline, production plan, and ensure schedule is maintained
Collaborate with senior leadership to shape win themes, messaging, and positioning across written and visual proposal materials
Draft, edit, and format proposal content to ensure clarity, consistency, and alignment with brand standards
Ensure compliance with government procurement standards and forms
Customize resumes, project profiles, and boilerplate content to exceed requirements
Maintain and update a proposal content library, including resumes, project database, profile sheets, and standard narratives
Ensure all deliverables meet quality standards for accuracy, completeness, and professionalism
Track proposal progress and maintain organized records of submissions and outcomes
Support the development of presentations, interview materials, and related collateral as needed
Qualifications

Exceptional writing and editing skills with a strong eye for accuracy, clarity, and tone.
Experience compiling complex and highly technical submissions for government or commercial proposals, bids, RFP, RFQs.
Strong collaboration skills and confidence engaging with leaders across departments.
Experience working with a construction company
Experience in writing proposals for construction, construction management, environmental disaster, or disaster management industry.
Proficient using SharePoint, Adobe, MS Office, Canva and other related systems
Job Order Contracting technical writing knowledge is a plus and a differentiator!
What to Expect

Dynamic Environment: You'll be involved in multiple high-impact projects where every deadline matters, expect an energizing, fast-moving pace.
Structure: You'll report directly to the Executive Vice President and always maintain company confidentiality.
Cross-Functional Collaboration: Work directly with estimating, construction, field staff, operations, finance, and executive teams. Must be versatile, persistent, and flexible to accomplish goals.
Strategic Visibility: Your work will be reviewed at the highest levels; each proposal connects directly to leadership priorities and national impact.
Continuous Learning: We expect everyone on our team to continuously learn and grow since we have invested in your success as part of our team.
Meaningful Impact: Every proposal contributes to enhancing communities and delivering real-world change. Job Order Contracting (construction) is our core business, and our team members must lead by example with integrity and professionalism.

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