Divisional Sales Administrator (Sr)

GENERAL PURPOSE OF THE JOB:
This position is responsible for supporting the vision and operational execution of Sales Activities by Sales Reps within the Division as directed by the Divisional Sales Manager (DSM) and Vice President of Sales. The primary role is to support the VP‑Sales in day‑to‑day operations. The role requires consistent communication and education of corporate initiatives to other Sales Administrators (Territory / Rep, Regional) to align with a common vision of Sales leadership.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Provides administrative support to the VP‑Sales:

Heavy calendar management

Incoming and outgoing electronic communications

PowerPoint presentations

File management

Requests for information

Market research

Report generation

Data/information collection and presentation

General administrative support

Invoicing

Expense reports

Travel arrangements and itineraries

Meeting/event planning

Manages and ensures the accurate and timely issuance of internal communications and reports.

Data compilation and presentation formatting for Sales leadership reporting and assists in process execution for gathering and managing Sales initiatives driven by the corporate vision.

Consistent communication and education of corporate initiatives to other Sales Administrators to align with a common vision of Sales leadership and provides guidance on how Regional Administrators follow these processes.

Coordinate with Regional and Territory Administrators to gather data and format presentations for quarterly reports.

Support Sales Reps as needed to track and forecast sales and reduce the amount of time sales reps spend on non‑selling activities. Assist in identifying and implementing process improvements to help reps be more efficient.

Support the company's vision and work in conjunction with Sales & WTI to assist in communication to achieve the Divisional Objectives as set by the Vice President of Sales & Divisional Sales Mgr.

Assist with Regional meeting planning, scheduling and coordination.

Reporting to both the Vice President of Sales and the Divisional Sales Manager, the Senior Divisional Sales Administrator works closely with the sales teams within the Division to support their efforts in growing and developing business in all markets.

Establishes and maintains appropriate correspondence and records in accordance with established records retention policies.

Efficiently oversees collection, management, and destruction of records.

Maintains the quality and confidentiality of required files and communications.

EXPERIENCE:
Four to seven years related experience and/or training.

SKILLS AND ABILITIES:

Excellent written and verbal communication skills

Ability to influence others at all levels of the organization

Time management skills, sense of urgency

Excellent organizational skills

Proficiency with Microsoft 365

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