Film Publicity Coordinator , Amazon MGM Studios

Film Publicity Coordinator

Amazon MGM Studios is seeking a dynamic Film Publicity Coordinator to support the Film PR Teams in Culver City, California. The ideal candidate will serve as a crucial member of the team supporting our publicity teams across global film campaigns, leading in all logistics from production through release. They have strong administrative and organizational skills, excel in internal and external communications, can anticipate needs, identify potential challenges before they arise, and maintain composure while juggling multiple high-priority tasks at once. The position requires someone who understands the delicate balance of being both detail-oriented and adaptable, capable of managing meticulous logistics while remaining responsive within the fast-paced nature of film publicity. The coordinator is an exceptional team player who can work independently, take initiative, and maintain the highest level of professionalism when interacting with high-profile filmmaker/talent and sensitive information.
Key job responsibilities:
Oversee and maintain all team and key department wide documents from agendas, film contact sheets, reaction memos, events calendars, budget trackers etc.
Coordinate all team calls with both internal and external partners, including agencies and talent reps/publicists
Work with the travel team to organize all filmmaker and talent travel
Create, update, and circulate all travel itineraries across all campaigns and makes real-time adjustments as necessary
Open and oversee budgets and PO requests for all campaign-related costs (including talent travel, glam/styling, external screening bookings, agency fees and expenses). Monitor submission of invoices to ensure all vendors are reimbursed in a timely manner
Arrange all internal and external screenings; spearhead delivery of DCPs/film content and distribute links when applicable
Compile and circulate daily press coverage to all campaign stakeholders
Coordinate team's title-specific calls and meetings with both internal and external partners
Create, maintain, and circulate agendas for all team calls. Take extensive notes during calls to identify action items for future discussion and implementation
Maintain flexibility to work extended hours during film premieres, press days, festivals, and other campaign beats – occasional talent and below the line handling
Must be in office 5 days a week at Culver Studios
Ideally 1 year of experience in Public Relations previously through internships or full time job
A Film Publicity Coordinator at Amazon MGM Studios plays a key role in keeping film publicity campaigns organized and running smoothly. A typical day begins by reviewing overnight media coverage, monitoring press activity, and responding to emails from journalists, talent representatives, and internal teams. From there, the coordinator spends the day managing talent schedules, coordinating press materials, updating campaign trackers, communicating with cross-functional teams, and preparing for premieres, press junkets, or other publicity events.