Coordinator, Experiential Marketing

Position Summary
The Experiential Marketing Coordinator supports the experiential team across e.l.f. Cosmetics, e.l.f. SKIN, and emerging brand verticals. This role serves as the operational backbone, ensuring events run smoothly from strategy through execution. You will work behind the scenes to own the details, manage logistics, track items, and remove busywork so the team can focus on creative and big-picture thinking. If you enjoy checklists, timelines, travel and hospitality planning, this role is for you.

Responsibilities

Event Logistics Support

Coordinate event travel bookings (flights, hotels, ground transportation) for team members and partners and manage travel communications across the team

Assist with vendor onboarding

In partnership with Associate Manager, manage shipment logistics, inventory lists, and build detailed product planning

Help maintain run-of-shows, invite coordination, contact sheets, and face sheets for events

Attend meetings and provide meeting notes with action items

Assist with development and maintenance of event and product look books

Assist with onsite event needs when applicable

Product, Event Inventory, and Storage Management

Maintain accurate product inventory across event storage spaces, product rooms, and on-hand activation materials

Oversee product room organization, cleanliness, labeling, shelving, and rotation to reduce waste or expiration concerns

Coordinate replenishment needs with Experiential, Office Ops, and Warehouse teams

Manage event storage room operations, including asset tracking and timely returns post-activation

Support fulfillment and packing for event product orders, kits, and replenishments as needed

Maintain up-to-date storage and asset logs with counts, movement tracking, and usage summaries

Remove friction for the team

Update project trackers and shared documents

Schedule meetings and coordinate cross-functional calendars

Take ownership of administrative tasks that slow the team down

Flag gaps, missing information, or risks identified

Build and maintain simple systems to keep projects organized

Who You Are

Extremely organized and detail oriented

Comfortable managing multiple workstreams at once

Proactive and eager to learn

Clear and professional communicator

Resourceful and calm under pressure

Excited to grow in experiential marketing and event production

Bonus if you have internship or early career experience in events, production, hospitality, or marketing

Love live events, culture, and bringing experience to life

What You'll Learn

How experiential programs move from concept to reality

Fundamentals of event production and logistics

Vendor coordination and cross-functional collaboration

Onsite execution best practices

How strong operations power creative excellence

The base salary range and total compensation include base pay, annual performance bonuses, and equity. Benefits include medical, dental, and vision insurance, retirement savings, parental leave, and paid time off. Compensation is determined by location, experience, skills, and qualifications.

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