Marketing & Communications Jr. Administrator

Communications Specialist
Job Type: Full Time / Salary
Location: Palm Beach Gardens, FL
Reports To: Communications Manager

Position Summary

The Communications Specialist supports the execution of marketing and communication initiatives by producing high-quality visual and written materials. This role focuses on content creation, design, and day-to-day communication needs, ensuring all deliverables align with brand standards and organizational priorities. Working closely with the Communications Manager, this position plays a key role in maintaining consistency across member-facing and internal communications.

Key Responsibilities

Design & Creative Execution

Design collateral and communication materials as needed, ensuring alignment with brand standards
Create flyers and promotional materials for events, ensuring timely delivery and visual consistency
Design and update menus, maintaining both print and digital versions
Digital Content Management Maintain and update online menu postings on the website and/or app, ensuring accuracy and timeliness
Human Resources Support Create and manage job postings for HR on platforms such as LinkedIn, ensuring consistency in tone, branding, and messaging
Publications & Data Accuracy Support the annual member directory review process, ensuring accuracy, organization, and completeness of information
General Support Assist the Communications Manager with day-to-day communication needs and project execution
Ensure all materials meet quality standards, deadlines, and brand guidelines
Qualifications Bachelor's degree in Communications, Marketing, Graphic Design, or a related field (or equivalent experience)
1-2 years of experience in communications, marketing, or design-focused roles
Proficiency in design tools such as Adobe Creative Suite (InDesign, Illustrator, Photoshop) or similar platforms
Strong attention to detail and organizational skills
Ability to manage multiple projects and meet deadlines
Key Competencies Graphic design and visual communication
Attention to detail and accuracy
Time management and organization
Adaptability and responsiveness
Collaboration and teamwork
Work Environment Flexible hours required, including evenings and weekends based on event schedules
Ability to sit and stand for extended periods
Ability to work outdoors in varying weather conditions, including heat
Ability to lift and carry up to 25 pounds
Must wear appropriate attire for job duties and environmental conditions
Must have reliable personal transportation