Band 3 Team Administrator - Youth Justice Service

Band 3 Team Administrator - Youth Justice Service
Band 3
Main area Disability Intensive Care Enhanced (DICE) Team Grade Band 3 Contract Permanent Hours Part time - 20 hours per week Job ref 436-8056842

Site Finch Road Hub Town Birmingham Salary £25,760 - £27,476 per annum, pro rata Salary period Yearly Closing Today at 23:59

Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Job overview
To provide a fully comprehensive administration service to the Youth Justice Service (YJS)Team. The post will be working in a fast paced environment, which requires a calm but proactive approach with the ability to multi-task whilst being thorough. Telephone calls and enquiries form a large part of the role as does a high volume of standard administrative tasks. Attention to detail is paramount in this post as is the ability to prioritise workload.

Main duties of the job

To provide comprehensive administrative and project support to the Disability Intensive Care Enhanced (DICE) team.

Taking direction from the Clinical Leads in the successful delivery of projects, work and initiatives to support their roles.

Provide comprehensive support on all administrative duties determined by the above leads, including but not exclusively; organising meetings and all administrative tasks associated with this, updating of a range of spread sheets, including patient trackers and creating meeting agendas.

To provide wider administrative support to the departments as a whole, in collaboration with other administrative staff.

Person specification
Qualifications

GCE/GCSE or equivalent - grades A – C

RSA/OCR stage 3 - NVQ Level 3 in Business Administration or equivalent.

Experience

Working in a busy and demanding office/customer facing environment.

Maintaining efficient office systems, including managing effective filing systems.

Managing databases and/or spreadsheets and accurately recording data.

Planning and organising own workload and of staff within own span of control.

Supporting a multi-disciplinary team.

Adapt easily to unplanned changes in operational requirements.

Working within health/public sector.

Our Trust is committed to treating individuals fairly and ensuring they have the same opportunities to fulfil their potential, even if this means doing things differently for different people sometimes. We are working hard to ensure our workforce reflects the diversity within Birmingham and Solihull and that our services meet the needs of all diverse service users and carers.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. As part of our safe recruitment practice pre-employment checks will be undertaken before any appointment is confirmed. As part of the selection process you may be required to undergo a Disclosure and Barring Service (DBS) check, however all cases of criminal record history are dealt with on a case‑by‑case basis.

All successful applicants will be required to complete the Trust’s induction programme. The Fundamental (Statutory and Mandatory) training will be in an e‑learning format. You will be required to complete training modules online (approx. 9‑14 hours depending on post) by the end of your second week with us.

Relocation expenses may be reimbursed subject to eligibility. The policy provides for reimbursement up to £8,000.

Employer certification / accreditation badges
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

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