PR & Marketing Coordinator

PR & Marketing Coordinator – Full Time

Beverly Wilshire, Beverly Hills, California
We are looking for an individual with a high level of professionalism and integrity to support the Director of Public Relations, Sales Managers, and Directors in a fast‑paced environment. The role reports to the Director of Public Relations and requires U.S. work authorization.
Responsibilities

Correspond via email and telephone with Travel Advisors/Meeting Planners regarding individual reservations or group requests.
Communicate internally with Reservations Team, Front Office Team, and other departments for guest preferences and stay requests.
Prepare accurate written correspondence including letters, contracts, reports, and emails using MS Word, Golden Sales & Catering, and Outlook.
Maintain Golden Sales & Catering accounts, including traces, creating and updating bookings, and system maintenance.
Complete all weekly/monthly reports (e.g., Forecast, Sales Reports, function room occupancy and availability reports, Accounts lists) on a timely basis.
Receive and respond to incoming telephone calls in accordance with Four Seasons Standards; field inquiries and distribute to the proper recipient.
Provide support to the Sales Coordinator and Catering Administrative Assistant as needed, including contract turnovers, merging contracts, menu printing, and site inspection forms.
Manage projects related to sales initiatives such as holiday gifts, sales blitzes, and hotel partnerships.
Operate electronic and manual office resources, including laser printers, multifunction copy machines, fax machines, and bindery machines.
Periodically assist with front‑of‑house operations, greeting and directing guests.
Finalize requirements and assist with resume preparation of confirmed bookings when needed.
Act as primary client contact when the Sales & Catering team are out of the office.
Perform other tasks or projects as assigned by hotel management.
Qualifications

Solid working knowledge of MS Word, PowerPoint, Excel, and Publisher; knowledge of Opera is strongly preferred.
Basic knowledge of hotel operations; previous hotel experience preferred.
Strong telephone and in‑person communication skills.
College education preferred.
Fluent and professional communication in both written and verbal form.
Works well under pressure, multitasks, and is a team player.
Extreme attention to detail, strong organizational skills, and strategic thinking.
Ability to touch‑type 50+ WPM and comprehensive computer skills.
U.S. work authorization is required.
Salary

Hourly Rate: $32.22
What to Expect

Be part of a cohesive team with opportunities to build a successful career with global potential.
Have access to a robust benefit plan.
Have the opportunity to engage in diverse and challenging work.
Derive a sense of pride in work well done.
Be recognized for excellence.
Equal Opportunity Employer

Four Seasons is an Equal Opportunity, Affidative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the "EEOC is The Law" information poster please visit https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

#J-18808-Ljbffr