Staff Writer - Admin Team Site Lead

Staff Writing Support
Qualifications:

Secret Clearance

Valid Driver's License

Responsibilities:

Review and finalize correspondence/documents prepared by others in accordance with Navy and NIWC Pacific guidelines.

Plan, develop, organize, write, and edit operational procedures and manuals.

Maintain a comprehensive library of technical terminology and documentation.

Analyze documents to maintain continuity of style and content.

Manage updates and revisions to technical literature.

Support teams on special technical writing projects and tasks.

Prepare, edit, and review Human Resource (HR) packages.

Support writing tasks in support of strategic initiatives, division planning documents, and process improvement plans.

Develop and manage the documentation and tracking of team/division accomplishments, highlights, and presentations.

Draft and write all‑hands emails, technical communication articles, and press releases for leadership’s strategic communication goals.

Review, proofread, revise, and edit documents to ensure correct spelling, grammar, punctuation, formatting, and clarity.

Format tables and figures within documents to ensure conformity and consistency.

Develop, update, and maintain division hub websites.

Develop, edit, and revise forms.

Develop, review, and edit procedures, process guides, and similar materials.

Develop, edit, and format training plans and related information.

Maintain configuration control of documents.

Coordinate reviews with multiple stakeholders to facilitate comments and resolutions.

Resolve document and language inconsistencies.

Direct and lead stakeholders and reviewers of assignments from draft to completion.

Ensure documents conform and adhere to standards, policies, and procedures.

Maintain responsibility of assignments from receipt of initial request through completion, including status updates.

General Administrative Support
Responsibilities:

Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations on‑site and to offices off‑site (both Federal and non‑Federal) as directed.

Properly monitor and track correspondence as required in approved databases or Hub sites to ensure all assigned suspense requirements are met.

Distribute correspondence to all individuals in accordance with approved guidelines and processes.

Plan, coordinate, and organize events (on‑site and off‑site) for assigned Divisional staff.

Sub‑tasks may include, but are not limited to:

Submit all presentations in paper format, electronic format, or both as required by supported staff.

Secure necessary equipment (projector, computer, etc.) to conduct briefing.

Operate equipment (projector, computer, etc.) as required.

Take attendance at meetings and record meeting minutes.

Distribute meeting minutes and documents to participants.

Maintain daily schedule of assigned Branch or staff.

Support and arrange Branch/Division‑level meetings as assigned, including agenda development.

Monitor a broad range of communication to make scheduling determinations and recommendations to assigned branch or staff.

Have a thorough understanding of the mission, objectives, and organizational structure of the office to better interface and facilitate communications.

Communicate and interface with Government and contractors to facilitate activities as assigned.

Assist with inventory management, shipping/receiving processes (filling out, organizing, filing, etc.) and other logistic support, including General Equipment, OM&S, and Local Inventory needs.

Prepare ordering paperwork and maintain approved inventory of standard office supplies for assigned staff using approved processes and procedures.

Prepare and disseminate visit requests using DISS.

Monitor personnel information via Total Workforce Management System (TWMS).

Take meeting notes and distribute to proper personnel.

Serve intermittently in the Division Office when the Division Assistant is unavailable.

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