IGCC Program & Operations Coordinator - 140430

Role Overview
Under the direction of the IGCC Assistant Director for Programs and Operations, this position administers and coordinates day‑to‑day administrative, operational, and program support activities for IGCC’s Washington, D.C. office at the UC Washington Center.

The position provides operational support for the Postdoctoral Fellowship in Technology and International Security and the Public Policy and Nuclear Threats Program, including communications, scheduling, event coordination, travel and logistics, budget tracking, reimbursement and payment processing, materials preparation, and general administrative support.

Serving as the primary on‑site administrative contact, the position coordinates operational and administrative activities between the Washington, D.C. and La Jolla offices. The incumbent applies established University and departmental policies and procedures, exercises judgment within defined guidelines, and assists with resolving administrative and operational issues of moderate scope. The role requires professionalism, discretion, diplomacy, sound judgment, and effective written and verbal communication.

The incumbent will work 3 days a week (24 hours per week) and is expected to be in the office at the UC Washington Center in Washington, D.C. This is a 60% career part‑time appointment.

Qualifications

Experience coordinating logistics, operations, and administrative requirements for high‑profile events, workshops, visits, and complex meetings involving diverse internal and external stakeholders.

Demonstrated experience planning and coordinating logistics for professional events, including monitoring and tracking budgets, travel reimbursement, and payment processing, materials preparation, overseeing event registration, and general administrative support.

Excellent writing and editing skills with experience producing a variety of professional communications, including program reports, briefing materials, web content, and stakeholder correspondence.

Ability to use sound judgment in responding to issues and concerns, and demonstrate diplomacy, discretion, and professionalism in coordinating communications, meetings, visits, events, and related administrative or logistical activities.

Solid communication and interpersonal skills to engage effectively with all levels of staff verbally and in writing, including senior government and foreign officials.

Solid organizational skills and ability to multitask with demanding timeframes.

Working knowledge of common organization‑specific and other computer application programs.

Ability to use discretion and maintain confidentiality.

Strong decision‑making skills and ability to use independent judgment to quickly set priorities and solve problems, analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution, and evaluate results or progress. Demonstrated ability to respond effectively to unexpected events and crises.

Special Conditions

Job offer is contingent upon satisfactory clearance based on Background Check results.

Pay Transparency Act
Annual Full Pay Range: $68,382 - $105,695 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $32.75 - $50.62

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

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