Hybrid Executive Business Partner/EA to Global President-Growth

Executive Business Partner/Executive Assistant

The Windfall is partnering with a Global Executive Search firm that is seeking to hire an Executive Business Partner/Executive Assistant. This is working on the Leadership Consulting team to support their Global President. This will be working at either the Manhattan, NYC or Chicago, IL office where you will be joining an already established, growing, great team. As a key member of the firm's Executive Search and Leadership Consulting team, the Executive Business Partner/EA provides high level Executive Assistance, administrative and operational support to the President and team. This role ensures the seamless execution of search assignments from start to finish through coordination, documentation, scheduling and client support. The Executive Business Partner/EA plays a critical role in maintaining search quality, managing timelines, and ensuring an exceptional experience for both clients and candidates in a fast paced, deadline driven environment. The ideal candidate is an individual with strong intellectual curiosity, creativity, and business acumen who will thrive in a fast-paced, dynamic, consulting environment. You bring strong communication skills and a collaborative mindset. This is a hybrid role working in office 1-2 days/week from 8/8:30am-5:30/6:00pm and availability remotely based on the needs of the day.
Responsibilities

Client & Candidate Coordination: Coordinate all interview scheduling and logistics for candidates and clients, including travel arrangements such as flights, hotels and meeting details, ensuring seamless communication across all parties
Calendar & Travel Management: Manage consultant calendars and coordinate complex travel and meeting schedules, ensuring efficiency and accuracy
Search Execution & Documentation: Prepare and manage all search related materials from initiation through closeout, including qualifications packages, proposals, position specifications, target lists, progress reports, candidate presentations, reference reports and client correspondence in accordance with the firm's brand standards.
Search Closeout & Data Management: Ensure proper closeout of completed searches, including organization of all materials and compliance with database and audit requirements
Business Development Support: Support President in business development activities by maintaining CRM systems, tracking follow ups and assisting with proposals and marketing materials.
Billing & Administrative Support: Assist with client billing processes, monitor accounts receivable and review monthly billing worksheets to ensure accuracy and proper allocation of charges
Office & Operations Support: Provide general administrative support including meeting preparation, office coordination, IT setup, supply ordering, and ad hoc project assistance as required
Requirements

4+ years of relevant professional experience
Experience in a finance, professional services or Executive search preferred
Strong analytical, writing and communication skills with the ability to synthesize complex information into clear, compelling deliverables
Proficiency in PowerPoint, Excel, AI tools and other relevant applications
Experience working in deadline driven, production oriented environments with the ability to maintain a positive, solution oriented approach in a fast paced setting
Manages multiple assignments with competing priorities, ensures timely coordination of schedules and deliverables, and maintains consistent communication across stakeholders
A strategic mindset with a high level of attention to detail and commitment to quality
Experience conducting business related research and compile insights into structured presentations or reports
Collaborative approach with the ability to work effectively in team settings as well as independently
High degree of professionalism, integrity and executive presence in both written and verbal communication
Curiosity, adaptability and enthusiasm for learning and growing in a leadership consulting environment
Package: $100,000 Base Salary Discretionary Bonus Based on Individual & Firm Performance Monthly Book of Business Bonus 80-90% Covered Benefits 401k with Match Commuter & Wellness Benefits #ZR