PROGRAM COORDINATOR

Position
Program Coordinator – International Study Programs
Department: International Study Programs
University of Texas Rio Grande Valley, Edinburg, TX

Full‑time, 1.0 FTE. Exempt. Grant‑funded position.

Scope of Job and Responsibilities

Coordinate Study Abroad Programs (SAPs) to ensure implementation and prescribed activities are carried out in accordance with specified objectives, including the planning, administration, and evaluation of short‑term and long‑term programs.

Supervise and manage the day‑to‑day activities and personnel of the assigned program, as applicable.

Develop, coordinate, and supervise the implementation of multiple projects or programs, recommending modifications to improve program effectiveness.

Participate in budget planning and control expenditures in accordance with budget allocations, including preparing program cost estimates for short‑term SAPs.

Assist with writing and developing proposals for funding grants.

Coordinate the various activities of the program, including student advising, recruitment, nomination, application management, scholarship administration, program logistics, and pre‑departure requirements.

Represent Education Abroad and the department at official university functions, recruitment events, study abroad fairs, presentations, conferences, seminars, and other outreach activities.

Review program records and reports of activities and recommend modifications to methods or procedures as required.

Develop and maintain brochures, reports, correspondence, agendas, promotional materials, contracts, and other program‑related documents.

Assist with the administration of the Education Abroad Scholarship applications, including processing applications and coordinating award notification with the Scholarship Office.

Maintain the Education Abroad application management system (via TRM), updating application content, program brochures, reports, and related materials.

Monitor student application progress and ensure required documentation is submitted, including financial commitment forms, student responsibilities forms, dean of students travel forms, and other required pre‑departure documents.

Provide ongoing staff development, on‑site demonstrations, and field‑based experiences related to the program.

Conduct formal training and provide instruction regarding program policies and procedures.

Develop, cultivate, and maintain working relationships with internal/external departments, agencies, and other organizations associated with and/or benefiting from the SAPs.

Coordinate and oversee tutorial, counseling, teaching, and/or training activities of the program.

Perform other duties as assigned.

Qualifications

Required Education:

Bachelor’s degree in a related field from an accredited university.

Preferred Education:

None.

Licenses/Certifications:

None required.

Required Experience:

Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the program, OR

One (1) year of the required experience with a Master’s degree, OR

Five (5) years of the required experience with an Associate Degree or 60 hours of college credit, OR

Seven (7) years of the required experience with a High School Diploma or equivalent.

Preferred Experience:

None.

Working Conditions
General office setting with occasional travel and weekend work required. Must be able to perform physical tasks such as bending, stooping, reaching, lifting, and moving between buildings. UTRGV is a distributed institution; presence at multiple locations throughout the Rio Grande Valley may be required.

EEO Statement
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non‑discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

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