Executive Assistant, Theatrical Distribution, MGM

Executive Assistant, Theatrical Distribution, MGM
Location: United States, California, Culver City. Pay range: 23.00 – 34.00 USD per hour.

Primary Responsibilities & Essential Functions

Serve as gatekeeper for the Head of Theatrical Distribution.

Manage high‑volume scheduling and complex calendar management for executive & department.

Collaborate closely with assistants & executives across various internal departments, high‑level talent & teams, and external partners.

Screen phone calls, roll calls, and maintain detailed call logs for executive.

Coordinate internal/external conference calls/meetings for executive & department with exhibitors, external partners, filmmakers, etc.

Facilitate in‑person meetings by securing conference rooms, IT needs, site access, etc.

Create & update filmmaker contacts & email lists for executive to share film‑specific data.

Help book & coordinate research, trade, & special screenings as needed.

Set up internal department screenings & external screenings for exhibitors & business partners.

Prepare & submit film release date announcements to ComScore to ensure industry film visibility.

Create & manage team documents, presentation decks, reports, etc.

Track department budgets covering philanthropy to conventions, ensuring department stays within budget.

Function as liaison between Finance & vendors to ensure both have appropriate information to facilitate invoice processing.

Process, submit, & track department invoices & purchase orders via SAP & Basware to ensure vendors are paid in a timely manner.

Assist Finance with vendor aging report review to ensure timely processing of invoices and indicate any follow‑up needed with other departments.

Process, submit, & track Expense Reports for executive & department (via SAP Concur) as needed.

Coordinate & book domestic/international travel for executive & department (via TripSource) as needed.

Assist & coordinate group travel with In‑Theatre Marketing & other departments for conventions & special events.

Track department travel requests to ensure review & approvals are done in a timely manner.

Aid with onboarding of new department employees as well as department assistant training.

Assist with department day‑to‑day supply needs, IT and building repair requests, etc.

Basic Qualifications

Bachelor's degree or equivalent.

Preferred Qualifications

Experience in a fast‑paced, high‑tech company & managing multiple calendars.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

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