Document Digitization Specialist - Housing Choice Voucher (Section 8) (Temporary

Document Digitization Specialist - Housing Choice Voucher (Section 8)(Temporary)
Job Description
AMA Consulting, LLC, a Maryland-based consulting firm, provides records management, program management, and business support services to federal, state, and local government agencies. We are seeking an experienced Document Digitization Specialist to support a temporary records conversion project for a public housing client.

This position is responsible for reviewing, organizing, digitizing, indexing, and quality-checking resident case files while ensuring compliance with records management procedures and maintaining the confidentiality of sensitive resident information.

Key Responsibilities
Housing Records Management

Review, organize, and prepare Housing Choice Voucher (Section 8) resident files for electronic conversion.

Verify resident documentation for completeness and accuracy.

Maintain the integrity and confidentiality of sensitive resident information.

Organize and maintain physical and electronic case files in accordance with established procedures.

Document Digitization & Electronic Records

Prepare paper documents for high-volume scanning.

Scan, upload, and electronically index resident documents into Yardi Voyager 7 or the client's electronic records system.

Ensure electronic records are accurately indexed and easily retrievable.

Resolve indexing discrepancies and document processing issues.

Quality Assurance

Perform quality control reviews to ensure scanned images are complete, legible, and accurately indexed.

Identify missing, duplicate, or improperly indexed documents and coordinate corrective actions.
Verify all electronic records meet established project quality standards.

Maintain production and quality tracking logs throughout the project.

Compliance & Confidentiality

Handle confidential resident and program information in accordance with HUD, Housing Authority, and organizational policies.

Follow established records management, document handling, and security procedures.

Meet project deadlines while maintaining exceptional accuracy and attention to detail.

Qualifications

Previous experience working for a Housing Authority or within a Housing Choice Voucher (Section 8) Program .

Hands‑on experience using Yardi Voyager 7 .

Experience preparing, scanning, indexing, and digitizing paper records into an electronic records management system.

Experience handling confidential resident, housing, or client records.

Strong attention to detail with the ability to accurately review and quality‑check digitized documents.

Excellent organizational, communication, and time management skills.

Proficiency with Microsoft Office Suite.

Ability to work independently while managing a high‑volume document processing workload.

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