Public Service Specialist I (Receptionist) - Part Time - Juvenile Court (0726)

Nature of Work
Under supervision performs general office or secretarial work of moderate difficulty; performs related work as assigned. This is a part‑time position, working 20 hours or less.

Typical Duties

Answers incoming phone calls, assists customers with court and probation related questions, and directs callers to appropriate parties

Accepts and processes paperwork for new and existing case files; enters confidential data into secure computer systems; collects, processes, and records funds received, performs related accounting tasks, and balances cash and receivables drawer

Compiles reports and summaries of work

Updates, checks and completes records, forms and documents

Verifies discrepancies and makes corrections

Processes documents to update and maintain files and records

Researches records and disburses information

Processes and distributes confidential and sensitive documents

Establishes and maintains complex filing systems

Composes, formats and types routine correspondence, reports and other documents

Operates and maintains a variety of office equipment

Performs complex data entry

May record and document proceedings

May orient and train other clerical staff

May coordinate calendars, schedules, meetings, training and travel arrangements

Maintains account records, cash control, accounts receivable and accounts payable

May assist other agencies and the public with information forms and other department resources and explaining procedures

May order, receive and distribute office and program supplies

Essential Functions
Sitting, walking, standing, crouching, stooping, kneeling, reaching, bending, and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/shoulder) for computer work, filing, copying, etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing.

Minimum Qualifications
Two years’ experience in performing clerical or administrative work within the subject area; or Associate’s degree and one year experience in performing clerical or administrative work within the subject area; or any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Preferred Qualifications
Experience with AJACS, JOLTS/JOLTSAZ, or other case management system; two or more years utilizing Microsoft Office, Word and Excel; experience in a legal or court environment; demonstrated skill and experience with computer applications.

Knowledge, Skills and Abilities

Working knowledge of filing methods, business English, spelling and arithmetic, punctuation and grammar, office practices and procedures, word processing, spreadsheets, other computer applications and modern office equipment, and rules and procedures of the assigned department, including state and federal law.

Skill in proofreading and editing documents for professional review in a professional environment.

Planning and organizing office processes and case‑flow management.

Ability to type accurately, make accurate arithmetic computations, prepare and maintain complex records and reports, work safely and support the culture of workplace safety, establish and maintain effective working relationships with employees, other agencies and the public, follow written and verbal instructions, and communicate effectively verbally and in writing.

Coconino County is an Equal Opportunity Employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Employee Benefits
Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:

(Regular Part‑Time employees receive some benefits on a pro‑rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

Vacation/Annual Leave

Sick Leave

10 Holidays Per Year

Health Care Insurance

Dental Plan

Vision Plan

Group Life Insurance

Pre‑Tax Deduction Plan

Sick Leave Conversion Plan

Personal Day Purchase Program

Vacation Sell Back Program

Tuition Reimbursement Program

Wellness Program

Long‑Term Disability

Arizona State Retirement System

Employee Assistance Program

On‑going Training Opportunities

Free bus transportation / EcoPass bus pass

Elective Coverage

Dependent Medical, Dental, and Vision

Supplemental Life (for employees & dependents)

Flexible Spending Account

Health Savings Account

Tax‑deferred investment program

Accidental and Disability Insurance

Short Term Disability

#J-18808-Ljbffr