Proposal Coordinator - Federal

Department:

Marketing/Capture

Reports to:

Director of Business Development (Federal)

Location:

566 W. Lake Street, Chicago, IL (in office 4 days a week)

Job Summary
The Federal Proposal Coordinator supports the planning, development, organization, production, and submission of federal proposals for Richard Group. This role works closely with Business Development, Capture, Marketing, Estimating, Operations, Safety, Quality Control, design partners, JV/Mentor‑Protégé partners, and subcontractors to ensure each proposal is compliant, complete, professionally produced, and submitted on time. The Coordinator manages the proposal process from solicitation review through final submission, maintaining schedules, organizing documents, developing compliance tools, collecting required materials, supporting technical narrative development, coordinating reviews, and ensuring all required forms, attachments, certifications, and volumes are assembled correctly. This position is highly deadline‑driven and requires strong organizational skills, attention to detail, federal procurement awareness, and the ability to manage multiple pursuits concurrently.

Responsibilities

Maintain proposal schedules, calendars, compliance matrices, and action trackers.

Review solicitations, amendments, and proposal instructions.

Organize proposal kickoff materials and attend internal kickoff/pre‑bid meetings.

Track required forms, attachments, resumes, project sheets, and certifications.

Coordinate with Capture, Marketing, Estimating, Operations, Safety, QC, and executive leadership.

Draft, edit, proofread, and format proposal content.

Maintain proposal folders and proposal library materials.

Track questions, RFIs, clarifications, amendments, and deadlines.

Support color‑team reviews and final compliance checks.

Prepare final submission files, PDFs, bookmarks, tabs, labels, and upload packages.

Verify that proposals are submitted before the deadline.

Maintain lessons learned and post‑submission records.

Skills & Qualifications

2–5 years of proposal coordination, marketing coordination, bid coordination, or federal contracting support experience.

Experience supporting federal proposals, construction proposals, design‑build proposals, or public‑sector bids preferred.

Strong Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Teams, and SharePoint skills.

Strong writing, editing, proofreading, and formatting skills.

Ability to read and interpret solicitation instructions.

Strong organizational skills and ability to manage multiple deadlines.

High attention to detail.

Ability to work with technical staff and translate input into clear proposal language.

Preferred Qualifications

Experience with VA, USACE, DoD, GSA, DHS, or other federal construction agencies.

Familiarity with FAR, DFARS, VAAR, SF1442s, SF330s, IDIQs, MATOCs, and task‑order proposals.

Experience with SAM.gov, PIEE, or other procurement platforms.

Experience supporting small business participation plans or subcontracting plans.

Benefits

Medical, Dental, Vision, and Life Insurance

Health Savings Account (HSA) option

15 days of paid time off (PTO)

7 paid holidays

Company 401(k) matching contributions

Parental leave policy

Fully covered transportation costs, including parking and train fares

Affordable breakfast and lunch provided through on‑site meal program (Chicago home office employees only)

Gym membership reimbursement program (Chicago home office employees only)

Fully paid two‑month sabbatical leave for employees who reach their 10‑year anniversary with the company

Immediate access to mentorship, regular skills‑based training, and leadership development programs

Pay Range:

$70,000.00-$95,000.00

The base salary range for this position as of posting is Richard’s good faith estimate of the possible compensation for this role. The range accounts for factors considered in compensation decisions, including but not limited to skill sets, experience, training, licensure, certifications, and other business needs.

Richard is an equal opportunity employer. All applicants and employees will receive equal employment opportunities without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Accessibility: If you need an accommodation as part of the employment process please contact Natasha in our Talent Team at
Email: natasha.faulkner@richardgroup.com.

Equal Opportunity Employer, including disabled and veterans.

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