Executive Communications Manager

Responsibilities

Manage and maintain a dynamic calendar

Coordinate meetings, appointments, and logistics

Monitor, organize, and respond to emails when appropriate

Draft communications and correspondence

Track commitments, action items, and follow-up tasks

Make phone calls and coordinate with vendors, service providers, and contacts

Schedule professional and personal appointments

Anticipate upcoming needs based on the Principal's schedule

Run errands and manage household tasks

Coordinate home maintenance and service providers

Organize household systems and spaces

Purchase supplies and household necessities

Handle returns, exchanges, and deliveries

Manage gift purchasing and special occasions

Support meal planning and meal preparation

Maintain household inventories

Organize home offices, storage spaces, and family areas

Create systems that reduce clutter and improve efficiency

Provide logistical support that helps family life run smoothly

Identify needs before they become problems

Maintain and manage ongoing task lists

Track deadlines, commitments, and priorities

Conduct comprehensive research before making recommendations

Evaluate options based on quality, value, aesthetics, sustainability, longevity, and cost

Negotiate pricing, discounts, upgrades, and favorable terms

Requirements

3+ years of executive assistant, personal assistant, household manager, concierge, operations, or related experience

Exceptional organizational skills

Strong written and verbal communication skills

Excellent technology proficiency

Valid driver's license and clean driving record

Reliable transportation

Ability to transport the Principal when needed

Ability to maintain strict confidentiality

Flexibility to work around changing priorities and schedules

Availability outside traditional business hours may occasionally be required based on the Principal's schedule and needs.

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