ARD Scheduler (26-27) Special Programs

ARD Scheduler - Special Programs

Secretary
Reports to: Department Director Assigned
Primary Purpose:
Under moderate supervision organize and manage the Special Programs files, ARD scheduling and provide clerical support to a director or department head and other staff members.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient skills in keyboarding, data entry, word processing, and electronic file maintenance Ability to use software to develop spreadsheets and databases and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities
Basic math skills
Effective communication and interpersonal skills
Experience:
2 years secretarial experience and/or experience in Special Education (preferred)
Major Responsibilities and Duties:
Records, Reports, and Correspondence

Prepare correspondence, forms and reports for the department head and other department staff
Compile, maintain, and file all reports, records, and other documents electronically as
Compile and crosscheck reports in Infinite Campus, X-LOGS and Frontline
Maintain inventory of office supplies and program
Schedules or assists, ARD meetings and notifies parents of ARD meeting, including distribution of ARD calendar to appropriate ARD member(s).
Other

Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
Maintain the ARD schedule for all campuses including, but not limited to, initial or rescheduled ARD meetings or other meetings.
Make meeting arrangements for department activities including preparing materials, schedule and setting up facilities, and arranging equipment (as needed).
Receive, sort, and distribute mail and other documents to department
Maintain confidentiality of
Follow district safety protocols and emergency
Send parent surveys after meetings,
Review and crosscheck ARD
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Full-Time Per Year
SPECIAL PROGRAMS