Shop Coordinator- Automotive

Shop Coordinator- Automotive

We are seeking a detail-oriented Fleet Coordinator to oversee daily fleet support operations with a strong focus on parts inventory management, parts procurement, vehicle registrations, and titling administration. This role is responsible for maintaining accurate records, ensuring timely ordering and availability of fleet parts, and coordinating vehicle documentation compliance for a multi-vehicle operation.
The ideal candidate is highly organized, experienced with inventory systems, and comfortable managing administrative processes in a fast-paced fleet or transportation environment.
Essential Duties and Responsibilities

Parts Inventory & Ordering
Maintain accurate fleet parts inventory levels across all locations
Monitor usage trends and reorder critical parts to minimize vehicle downtime
Process purchase orders and coordinate with vendors and suppliers
Track backorders, shipping schedules, and delivery timelines
Conduct routine inventory audits and reconcile discrepancies
Maintain organized parts storage areas and inventory records
Negotiate pricing and establish relationships with parts vendors when applicable
Ensure warranty parts and returns are processed correctly
Vehicle Registration & Titling
Manage vehicle registrations, renewals, titles, plates, and related documentation
Coordinate DMV filings and ensure compliance with state and federal requirements
Track registration expiration dates and maintain compliance schedules
Process title transfers for purchased, sold, or reassigned vehicles
Maintain accurate vehicle records and digital documentation files
Fleet Administrative Support
Maintain fleet management databases and reporting systems
Assist with vehicle onboarding and disposal processes
Support maintenance scheduling and service documentation
Generate inventory, compliance, and operational reports
Communicate with management regarding fleet needs
Ensure records are audit-ready and compliant with company policies
Qualifications

Previous experience of Fleet management software specifically FLEETIO a plus
2+ years of experience in fleet operations, automotive parts, inventory control, or transportation administration preferred
Knowledge of vehicle registration and titling procedures preferred
Experience with inventory management systems and purchase ordering
Strong organizational and multitasking skills
Proficiency in Microsoft Office, especially Excel
Excellent communication and problem-solving abilities
Ability to work independently and manage deadlines
Compensation & Benefits

Competitive hourly pay based on experience
Health, dental, and vision insurance for full-time employees.
Paid time off and holidays