Marketing Winning Work Coordinator

Overview Arup is seeking a Marketing Winning Work Specialist within the Marketing Winning Work function to support winning activities in the West + LATAM geography. The role provides operational and proposal support across the pursuit and bid lifecycle, ensuring alignment with business priorities and established winning work practices. The position works with bid directors, bid managers, and technical teams to support pursuit planning, proposal development, and interview preparation, contributing to high-quality client submissions.
Key Responsibilities Work with Bid Directors and Bid Managers through all stages of the pursuits process.
Support bid coordination to deliver compelling, client-focused submissions.
Liaise with technical teams, schedulers, project managers and other contributors to ensure timely receipt of information to meet deadlines and priorities.
Coordinate content for Arup’s bid and pitch documents.
Work with MCBD contributors to support messaging and proposal quality.
Capture project win nuggets to share internally and with the broader MCBD team to promote new project wins.
CRM and Systems Use CRM and bid systems throughout the bid lifecycle, supporting data integrity and pipeline reporting.
Apply best-practice tools, templates and resources to support effective pursuits and bidding across the wider business.
Update bid data in bid sites, SharePoint databases and CRM.
Market and Client Focus Support client-facing activities including research to support positioning and provide input on presentations and interview preparation.
Qualifications and Accreditations Degree or postgraduate qualification in Marketing, Communications, Business Development or other relevant field.
APMP certification desirable.
Knowledge and Experience 3+ years of relevant experience supporting pursuits and bids.
Experience delivering bids at a local office geography scale.
Knowledge of AEC bidding and procurement methods.
Experience working with technical staff and marketing teams to ensure proposal process adherence and quality/consistency across documents.
Experience with CRM pipeline management and data management tools.
Contribute to maintaining and enhancing the culture and core values of Arup.
Skills and Attributes Strong analytical and problem-solving abilities.
Strong communication and interpersonal skills.
Proficiency with marketing and communications tools (Microsoft Office, PowerPoint, Adobe Creative Suite).
Experience working with brand guidelines.
Ability to work in a fast-paced, dynamic environment.
Strong time management skills.
Relationship-building with peers, leaders and stakeholders.
High integrity, professionalism, and inclusive leadership; commitment to Arup’s aims, including humane organization, quality work, and straight and honorable dealings.
You Should Apply If You are motivated by shaping winning strategies and leading pursuits that contribute to Arup’s purpose and long-term success.
You enjoy advising leaders and collaborating with multidisciplinary teams to develop compelling client offers.
You seek a role with autonomy, influence, and opportunities to improve how we win work.
At Arup, you belong to an extraordinary collective that respects, shares, and connects diverse experiences and ideas. This role offers the opportunity to do socially meaningful work that benefits your career, the firm, and the communities we serve.
What We Offer You We provide an attractive total reward package with competitive pay, opportunities to learn and grow, and a global profit share scheme. Our benefits support health and wellbeing, as well as work-life balance and flexibility where possible. We offer a 401(k) plan with company match to help you save for the future.
Flexible Working Flexible arrangements and alternative schedules to support inclusivity and wellbeing, including the ability to work outside of the office for part of the workweek where appropriate.
Hiring Range The base salary range for this role in San Francisco is $85,000 to $95,000 per year, commensurate with experience. Benefits are not included in the base salary. Hiring ranges outside San Francisco may differ.
Different People, Shared Values Arup is an equal opportunity employer that promotes a diverse and inclusive workforce. Applications from all backgrounds are welcome, regardless of age, gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, pregnancy or family leave. We strive to create an environment that values diverse experiences and ideas.
We are guided by our values and the UN Sustainable Development Goals, creating equitable spaces and belonging for all. Learn more at arup.com/careers/your-life-at-arup.
Our Application Process We review candidates on a rolling basis. After applying, you may be contacted by a member of the talent resourcing team for next steps. Arup is an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

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