Office Manager / Creative Admin

Responsibilities

Lead project and planning meetings.

Liaise with vendors and colleagues in outside departments on all aspects of event planning and logistics.

Supervise two Special Events Associates to ensure project objectives and deadlines are met.

Solicit and manage in-house and third-party vendors, including contract negotiations, insurance requirements, timeline, providing feedback on collateral/deliverables, etc.

Manage mailing lists and mailing projects.

Create event materials, including invitations, marketing materials, printed programs, Mass booklets, run of show, packing lists, etc.

Manage administrative support pre- and post-event, including database updates, invoice processing, check requests, archiving event materials and correspondence, event storage, inventory, shipping, and event staffing plans.

Create and maintain event budgets.

Manage events and guests at the Archbishop’s residence as needed.

Administrative and event-related miscellaneous projects as assigned by management.

Education, Experience, and Skills

Education: Bachelor’s Degree required

Experience: three to five years of fundraising and/or special events experience in non-profit fundraising events or in Development for a not-for-profit preferred

Knowledge of protocol and etiquette standards

Strong knowledge of Windows, MS Word and Excel, Raiser's Edge, and PowerPoint, and guest registration platforms

Must have the ability to work a varied schedule that will include evenings and weekends

Strong organizational skills and attention to detail

Proactive follow-up with both internal and external stakeholders

Strong interpersonal, written, and oral communication skills

Ability to manage multiple projects concurrently and meet deadlines

Entrepreneurial and ability to take initiative

Valid driver's license and comfort operating a motor vehicle preferred

Ability to lift event materials up to 50 pounds

Compensation range for this position is: $70,000 - $87,000 annually.
This position is considered exempt and not eligible for overtime.

Interested candidates should send a cover letter and resume to:

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