Office Manager / Creative Admin

Job Title: Office Manager – Solar Industry
Location: New York
Department: Administrative
Reports To: Executive Vice President (EVP/US Head)
Job Type: Full-Time

About Imperial Star Solar
Imperial Star Solar is a U.S. solar manufacturer based in Houston, Texas, where we make reliable, American-made modules for developers and EPCs. Our advanced 2 GW facility supports domestic production and helps our partners maximize IRA incentives and minimize risk. With over a decade of Tier-1 manufacturing experience and Fortune 500 partnerships, we control every step—from high-quality wafers and cells to modules—across 6 GW of global capacity. Our global team of 1,500+ professionals ensures strict quality and reliability.

Product Suite
We deliver PERC modules with anti-PID technology and tailored warranties for residential, commercial, and utility-scale projects. We also offer advanced solar technologies to meet evolving market needs—because every installation deserves the right solution.

Team & Culture
We build with grit and precision—empowering every employee to drive progress and set industry standards. Together, we grow with transparency and respect, supporting each other at every step. Proudly American and independent, we equip our team to make a real difference—not just in solar, but in building energy independence for our communities.

Role Description
We are seeking an organized and proactive Office Manager to oversee daily office operations and support administrative coordination across teams. The Office Manager will help ensure smooth office operations, coordinate internal processes, manage vendors and office logistics, and support company events and administrative systems.

Administrative & Operation Support

Coordinate with vendors, building management, and service providers when needed.

Attend industry meetings or events as needed, taking notes and summarizing key points for executives.

Maintain office supplies, administrative systems, and operational records.

Process invoices, expenses, and other financial documentation.

Logistics & Event Coordination

Plan and organize team members' travels, ensuring cost-effective and convenient itineraries.

Assist in the coordination and organization of internal and external events or meetings.

Document & Communication Management

Assist in preparing reports, presentations, and documentation related to solar projects.

Process documents based on provided instructions, including template setting, translation, and formatting.

Research & Industry Trends

Conduct research on solar industry trends, updates, and best practices.

Perform all other duties as assigned due to changing needs of the team or company.

Qualifications

Bachelor’s degree in Business Administration or related field. Master’s degree or higher is a plus, but not required.

Minimum of 3 years of experience in office management, administration, or a similar operational support role.

Ability to analyze data, identify trends, and leverage data to make data-driven decisions.

Ability to handle confidential information with discretion.

Available to work on-site at the New York office.

Detail-oriented with strong organizational skills.

Strong analytical and problem‑solving skills.

Fluency/conversational Chinese is a plus, but not required.

Excellent written and verbal communication skills.

Strong listening and response skills.

A courteous and customer‑centric approach to your work.

Thrive to be a vital contributor to a rapidly growing company.

Ability to embrace change and think conceptually.

Proficient in Microsoft and Google Suites, particularly Word, Excel, and PowerPoint.

Benefits

17 days of accrued Paid Time Off (PTO) annually.

Comprehensive Health Insurance Coverage – including dental and vision.

Up to 3% 401(k) matching.

Free access to Recreation Center with ping pong tables and foosball.

Free access to Fitness Center.

Paid parking for parking structure.

Leisure Travel Discounts for Car Rental / Hotels / Flight.

Access to LifeMart discounted shopping portal through ADP.

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