Office Manager / Creative Admin

Overview
Office Manager
Dania Beach, FL | Industrial & Commercial Access Solutions

About the Role
Sky Climber Access Solutions is seeking a highly organized and customer-focused Office Manager to support branch operations in our Dania Beach, FL location. This role is responsible for maintaining office systems, supporting branch administrative functions, and ensuring operational processes are completed accurately and efficiently across rental, sales, and service operations.

The Office Manager plays a critical role in supporting customers, sales teams, operations, and branch leadership while helping maintain strong organizational standards, accurate reporting, and responsive customer service. This position is ideal for an individual who thrives in fast-paced construction, rental, or industrial environments and can effectively manage multiple priorities while maintaining professionalism and attention to detail.

This role will work out of the Dania Beach office while also supporting operations for the Tampa branch location.

This is a full-time salaried position working Monday through Friday.

What You’ll Do

Maintain office operations, procedures, and administrative systems to support efficient branch performance

Assist customers and business partners while ensuring timely and professional customer service

Order, review, and approve office and operational supply requisitions

Process accounts payable activities and ensure vendor invoices are submitted accurately and on time

Manage record retention, file maintenance, document retrieval, and office organization

Implement and maintain office systems, administrative procedures, and equipment coordination

Enforce company policies, standards, and branch operational procedures

Process accounts receivable functions including invoicing, collections, and customer payment processing

Manage rental contract entry and maintain accurate inventory data within company systems

Process rental returns and ensure adjustments are completed according to established procedures

Manage sales orders and work orders to ensure accurate and timely processing

Produce sales, rental, and operational reports for management review

Analyze reporting trends and provide accurate operational data to branch leadership

Manage cycle billing, freight billing, and branch correspondence distribution

Provide administrative support to sales and operations teams

Maintain office supply inventory and support administrative HR functions

Submit payroll timesheets by required bi-weekly deadlines

Perform additional duties as assigned

Qualifications & Experience

Associate degree required; Bachelor’s degree preferred

Minimum three (3) years of construction billing experience required

Experience with accounts receivable, collections, and customer invoicing processes

Familiarity with liens, pay applications, OCIPs, and insurance certificates preferred

Previous inventory control experience preferred, ideally within rental or construction environments

Experience in equipment rental industry billing strongly preferred

Strong customer service and communication skills

Strong organizational skills with the ability to multitask in fast-paced environments

Self-starter capable of working independently with minimal supervision

Experience with Systematic or similar software platforms preferred

Proficiency with Microsoft Office required

Bilingual skills are a plus

Work Environment & Additional Requirements

Ability to work in a fast-paced, dynamic office environment

Strong attention to detail and ability to manage multiple priorities simultaneously

Occasional travel may be required for training or company meetings

Benefits

401(k) with company match

Health insurance

Dental insurance

Vision insurance

Life insurance

Employee assistance program

Paid time off

Sky Climber is an Equal Opportunity Employer and is committed to maintaining a safe, professional, and inclusive workplace for all employees.

#J-18808-Ljbffr