Office Manager / Creative Admin

Office Manager / HR Coordinator
HBC Engineering Company is seeking a part-time Office Manager / HR Coordinator to support the daily operations of our headquarters. This role is a good fit for a proactive, people-oriented professional who can manage office needs while supporting key human resources functions in an engineering consulting environment.

Job Summary
The Office Manager / HR Coordinator supports HBC's office operations and HR functions. Working closely with technical staff and leadership, this position manages front‑of‑office responsibilities, maintains HR documentation and processes, supports recruiting and onboarding, and helps keep the workplace organized and welcoming.

Key Responsibilities

Manage front desk operations, including greeting visitors, answering phones, and handling general correspondence

Oversee office functions, including supplies, vendor coordination, facilities, and equipment

Maintain organized filing systems and document management processes across the office

Coordinate scheduling, meetings, and internal communications for leadership and project teams

Support recruiting efforts, including job postings, applicant tracking, and interview scheduling

Assist with onboarding and offboarding processes for new and departing staff

Maintain employee records and HR documentation in compliance with applicable requirements

Serve as a point of contact for HR‑related questions and help coordinate benefits administration

Support payroll coordination and time‑tracking processes in collaboration with accounting

Provide general administrative support to leadership and project teams as needed

Qualifications

Associate's or Bachelor's degree in Business Administration, Human Resources, Office Management, or a related field preferred; equivalent experience considered

Prior experience in office management, administrative coordination, or HR support preferred; all experience levels welcome

Strong organizational skills and attention to detail with the ability to manage multiple priorities

Excellent interpersonal and communication skills; you are the first impression of our office

Proficiency with Microsoft Office (Word, Excel, Outlook); experience with HR or project management software is a plus

Discretion and professionalism when handling confidential employee and organizational information

Familiarity with the engineering, construction, or professional services industry is a plus

Ability to work independently and take initiative in a part‑time, in‑office schedule

Benefits

Paid time off (vacation, personal, and sick days)

Health, dental, and vision insurance

401(k) match program

Life insurance and supplemental coverage

Professional development and licensure supportMentorship and career growth opportunities

Equal Opportunity Employer. HBC is committed to equal employment opportunities regardless of race, color, genetic information, creed, religion, sex, sexual orientation, gender identity, lawful alien status, national origin, age, marital status, or protected veteran status. Candidates must be legally authorized to work in the United States on a full‑time basis.

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