MIP Program Coordinator

WORK SCHEDULE

Hybrid work arrangement with at least 3 days per week on-site.
MIP utilizes an arrangement where team members are on-site three days per week and remote two days per week. This role should expect that some weeks will require on-site work four or more days. This may be offset by limited increased flexibility during the summer.
BUDGETED SALARY:

$40 to $42 per hour
SCHOOL/UNIT DESCRIPTION:

Stanford's Ford Dorsey Master’s in International Policy (MIP) is a two-year Master of Arts program in the School of Humanities and Sciences, administered by the Freeman Spogli Institute for International Studies (FSI). Established in 1982, MIP prepares future leaders for careers in international policymaking across government, NGOs, IGOs, and the private sector.
The program's small, close-knit cohorts create a dynamic learning environment built around FSI's interdisciplinary faculty, Stanford's research strength, and Silicon Valley's culture of innovation. Students graduate equipped to analyze and solve complex, real-world policy challenges.
POSITION SUMMARY:

MIP is recruiting a highly organized administrative professional to support the program's four staff members, faculty director, and students. Reporting to the Assistant Director for Academic and Student Affairs, this role will perform a variety of functions supporting student and academic services, finances, communications, event planning, admissions, and office operations. This role works closely with the MIP team, as well as students and prospective applicants, faculty and instructors, alumni, and other affiliates.
The successful candidate is a friendly, proactive, and dependable self‑starter who can adapt to different working styles and needs. They should possess excellent interpersonal and communication skills and enjoy meeting and engaging with people from diverse backgrounds and personalities.
This role requires a high level of professionalism, productivity, organization, multi‑tasking, and attention to detail. The role should also be comfortable working independently, with limited supervision at times, and collaborating with colleagues across the university. An interest in global affairs, public policy, and diverse cultures is valued.
Why Join MIP:

Be part of a small, mission‑driven team with outsized visibility and impact
Work alongside world‑class faculty and a highly engaged, globally minded student cohort
Gain broad exposure to graduate program administration — a strong foundation for a career in higher education, international affairs, or nonprofit management
Access to Stanford's professional development resources and university benefits
KEY RESPONSIBILITIES:

Student and Academic Services / Admissions

Provide academic administration, student services, and admissions support
Schedule courses, order textbooks, and provide administrative support for instructors
Act as a point of contact for current MIP students on program policies and financial and other matters
Maintain university web‑based course and degree systems, program handbooks, and the program website
Provide support with analytics and reporting
Events and Communications

Coordinate MIP events (e.g., orientation, receptions, admit day, alumni and career panels)
Manage calendars for reservable MIP spaces
Draft weekly student newsletter and various student forms
Draft, send, and manage event invitations
Finances

Serve as financial approver by making financial entries, processing reimbursements, etc.
Process student fellowship and assistantship entries and financial transactions
Arrange travel and accommodation for students participating in the Stanford‑Vienna Exchange program
Provide support for budget monitoring and analysis, as needed
Operations

Place work orders and maintain office supplies
PREFERRED/DESIRED QUALIFICATIONS:

Prior experience in a higher education, nonprofit, or international affairs setting
Familiarity with university systems (e.g., student information and financial systems, applicant tracking tools) and Drupal or willingness to learn quickly
Experience supporting events, admissions cycles, or basic financial/budget processes
Proven ability to prioritize and manage a diverse workload
Collaborative, service‑oriented mindset
Interest in international policy, public affairs, or graduate education administration
Additional Requirements:

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.
Cover letter and resume required for consideration

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