Office Manager / Creative Admin

Position Overview
We are seeking a dependable, organized, and detail-oriented Office Manager to support the daily operations of our business. This role is responsible for keeping the office running smoothly, assisting accounting duties, managing employee documentation, and supporting administrative needs across the company.

The ideal candidate is comfortable handling a variety of responsibilities, can work independently, communicates professionally, and pays close attention to deadlines, documents, and financial details.

Key Responsibilities
Office Administration

Manage day-to-day office operations and administrative tasks

Answer phones, respond to emails, and assist customers, vendors, and employees

Maintain organized office files, records, and documentation

Order office supplies and coordinate general office needs

Assist ownership and management with scheduling, paperwork, reporting, and special projects

Support communication between office staff, field staff, vendors, and customers

Light Accounting Duties

Process accounts payable, including entering bills, reviewing vendor statements, and preparing payments

Manage accounts receivable, including creating invoices, recording payments, and following up on overdue balances

Maintain accurate financial records and assist with basic bookkeeping tasks

Reconcile invoices, receipts, and payment records as needed

Coordinate with the company accountant or bookkeeper when necessary

Assist with payroll-related paperwork and employee records, as assigned

H2B Employee Documentation

Maintain accurate and confidential records for H2B employees

Track required employee documents, forms, identification, visa-related paperwork, and expiration dates

Assist with onboarding paperwork for seasonal and temporary employees

Help ensure documentation is completed, organized, and available when needed

Communicate with management regarding upcoming deadlines or missing documents

Support compliance-related recordkeeping for seasonal workforce needs

Customer and Vendor Support

Communicate professionally with customers, vendors, suppliers, and service providers

Assist with customer billing questions and account updates

Maintain vendor files and contact information

Help resolve basic administrative or billing issues in a timely manner

Qualifications

Previous office administration, bookkeeping, office experience

Experience with accounts payable and accounts receivable

Strong organizational skills and attention to detail

Ability to manage confidential employee and financial information

Comfortable using computers, email, spreadsheets, and office software

Experience with QuickBooks or similar accounting software is a plus

Strong written and verbal communication skills

Ability to multitask and prioritize in a busy office environment

Dependable, professional, and willing to help where needed

Work Environment
This position is based in a small business office environment and requires regular communication with management, employees, customers, vendors, and outside accounting or compliance professionals. The role may involve seasonal increases in workload related to employee documentation, onboarding, billing, or business operations.

Compensation
Compensation will be based on experience and qualifications.

Job Type
Full-time or part-time, depending on business needs.

Equal Opportunity Statement
We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.

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