Office Manager / Creative Admin

We're looking for an Office Manager to keep our Aventura office running smoothly, own the firm's day-to-day financial operations, and support firm operations more broadly. This is a hands-on, high-trust role for someone who's organized, discreet, and financially sharp — comfortable wearing multiple hats from billing and accounts payable/receivable to office logistics to HR administration.

What You'll Do

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Billing & Financial Operations: Manage client billing cycles, accounts payable and accounts receivable, invoice preparation and collections follow-up, and coordinate with our accountant/bookkeeper on trust accounting and firm financials

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Office Operations: Manage office supplies, vendors, facilities, and general upkeep; handle scheduling and coordination for the team; serve as the first point of contact for the office

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HR Administration: Support onboarding/offboarding, maintain personnel files, coordinate benefits administration, and help enforce firm policies

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Firm Operations Support: Assist leadership with day-to-day administrative needs, help coordinate across our practice teams, and support firm systems and workflows (we use Clio, NetDocuments, Monday.com, HubSpot, and Granola)

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Ad Hoc Support: Take on special projects as they arise — this role will evolve with the needs of the firm

What We're Looking For

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A mix of relevant experience and the right fit — we're open on years of experience if you demonstrate strong judgment, reliability, and ownership

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Prior experience with billing, accounts payable/receivable, or bookkeeping strongly preferred — law firm billing experience (Clio or similar) is a plus

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Comfortable with financial recordkeeping and reconciliations, and confident working with numbers day to day

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Excellent organizational skills and attention to detail

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Comfortable managing multiple priorities and working directly with firm leadership

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Strong written and verbal communication

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Discretion with confidential and sensitive information

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Proficiency with standard office/productivity tools; comfort learning new software systems

What We Offer

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A collegial, entrepreneurial environment where your contributions are visible and valued

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Flexibility on part-time or full-time structure based on the right candidate

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Direct exposure to firm leadership and operations

How to Apply

Please send a resume and brief note on your relevant experience to with "Office Manager.