*CRM Specialist

The Marketing & Communications Department is recruiting for one full time CRM Specialist. This position supports the CRM Administrator in the coordination, development, and administration of the College’s customer relationship management CRM system.

This position is benefits eligible.

For more information on Victoria College's excellent benefits package,

About Our Institution
Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:

Academic Support & Student Success

Allied Health

Career & Technical Education

Arts, Humanities, & Social Sciences

Science, Mathematics, Engineering, & Physical Education

Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.

Living in the Area
Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.

Provides support in the administration and maintenance of the College’s CRM system, ensuring system integrity and security

Assists in configuring the CRM system based on College-specific requirements and best practices to support student recruitment, retention, and engagement efforts along with other strategic priorities

Collaborates with supervisor and various stakeholders to help optimize system functionality and streamline processes

Assists with development and implementation of best practices, guidelines, and procedures for CRM system usage

Assists with data integration and synchronization between the CRM system and other college systems, ensuring data consistency and accuracy

Assists with monitoring data quality, identifying and resolving data discrepancies, and data cleansing initiatives

Serves as a resource for CRM-related inquiries, troubleshooting issues, and resolving user concerns

Conducts testing of CRM features and integrations to ensure proper functionality and data accuracy

Manages daily CRM operations including the creation and scheduling of email and SMS communications, task creation, and maintenance of conversation settings

Develops and implements clear, concise, and effective communication campaigns tailored to targeted audiences

Serves as a liaison with the CRM vendor to coordinate feature requests, report bugs, and ensure timely issue resolution.

Participates in developing and delivering training and resources to educate users on CRM system functionality, data entry, and reporting capabilities and requirements

Assists with creating user documentation and FAQs to assist users in utilizing the CRM system effectively

Assists with developing and generating reports, dashboards, and data visualizations to monitor key performance indicators, provide actionable insights, support decision-making, and inform strategic initiatives

Assists stakeholders with leveraging CRM system capabilities

Assists with system audits and upgrades

Collaborates with supervisor, vendors, and internal Technology Services Department to resolve technical issues and implement system enhancements

Maintains confidentiality of information

Performs other related duties as assigned

Bachelor's degree in computer information systems or related field, or associate degree and five years of relevant employment experience, required

Three years of related experience, preferably at a community college

Knowledge and experience with Student Information Systems (SIS), Customer Relationship Management (CRM) systems, and similar products preferred

Excellent problem-solving skills with the ability to understand complex problems and apply practical solutions as well as troubleshoot and resolve technical issues

Strong understanding of data management principles and experience with data integration

Strong understanding of database concepts and data management best practices

Strong attention to detail and commitment to data accuracy

Excellent interpersonal, written, and oral communication skills

Ability to understand, interpret, and effectively communicate complex information to target audiences

Ability to meet deadlines and multitask

Ability to work independently as well as part of a team in a fast-paced academic environment while maintaining strong customer service skills

Ability to work a flexible schedule, including some evenings and weekends

Willingness to travel to other College locations, conferences, etc. on an occasional basis

Experience implementing technology and training usersDemonstrated proficiency in building queries and using conditional logic to build workflows and targeted communications

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand, walk, push, pull, bend and stoop while lifting boxes of files and displays. The employee will seldom lift and/or move up to 30 pounds while loading office supplies, displays and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.

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