Role Overview
The Marketing Coordinator supports the day-to-day operating rhythm of the 360 Marketing team.
This role keeps the Master Brand Calendar, 360 Marketing trackers, meetings, notes, recaps, action lists and cross-functional follow-ups clear, updated and usable. It supports the Marketing Director and 360 Marketing team by consolidating information, tracking next steps and helping key initiatives move with greater structure and visibility.
Key Responsibilities
Calendar, Trackers & Planning Support
- Maintain the Master Brand Calendar and related 360 Marketing trackers.
- Track key dates, planning milestones, cross-functional dependencies, decision points and follow-ups across the Master Brand Calendar.
- Support visibility across Product Marketing, Brand Marketing and Trade Marketing priorities.
- Help keep calendar-level information, planning updates and cross-functional status documents updated and easy to access.
- Flag missing inputs, timing risks or unclear ownership early.
Meeting & Cross-Functional Coordination
- Prepare agendas, meeting notes, action lists and recap documents for key 360 Marketing meetings.
- Track owners, deadlines, decisions and next steps across internal workstreams.
- Support coordination between Marketing, Image & Creative Studio, Communications, Events & Experiences, Digital Brand & Innovations, Retail, Wholesale, E-commerce, Partnerships and markets where relevant.
- Help ensure that information from meetings, reviews or client book discussions is routed to the right internal owners.
- Maintain a consistent follow-up rhythm after planning meetings, cross-functional reviews and key decision points.
Documentation & Information Consolidation
- Consolidate information across briefs, launch documents, recaps, trackers and working files.
- Maintain clean folders, archives, templates and shared documents.
- Support the preparation of internal presentation materials, planning updates and recap documents.
- Help ensure teams are working from the latest version of key marketing documents.
- Improve document clarity, formatting and usability where needed.
Process Support & Continuous Improvement
- Identify recurring gaps in follow-up, documentation, ownership or calendar visibility.
- Support improvements to trackers, meeting formats, recap templates and planning routines.
- Help the 360 Marketing team operate with more discipline across recurring tasks.
- Support post-launch and post-activation learning capture where relevant.
- Contribute to a smoother, more structured marketing operating rhythm.
Profile & Experience
- Experience in marketing coordination, project coordination, brand coordination, operations support or cross-functional planning.
- Strong ability to manage calendars, trackers, notes, documents, follow-ups and shared files with precision.
- Comfortable supporting several workstreams at once in a high-volume environment.
- Strong writing and recap skills, with the ability to make information clear, concise and easy to use.
- Good understanding of how marketing, creative, communications, digital and commercial teams need to work together.
- Comfortable using project management, calendar, file sharing and tracking tools.
- Highly organized, reliable, proactive and detail oriented.
- Sensitive to brand standards, presentation quality and internal professionalism.