Program Supervisor - Finance

Job TitleThe City of Livonia is an Equal Opportunity EmployerSalary Information$66,664.00 - 77,521.60 AnnuallyStarting Salary: $66,664.00After Six Months of Successful Employment: $67,891.20After One Year of Successful Employment: $69,118.40Maximum salary is achieved after four successful years of employment.NOTE: Annual salary adjustments may also occur, based on collective bargaining agreements.Job ResponsibilitiesDuties include processing requisitions; closing purchase orders; providing assistance to other employees throughout the City in regard to purchasing procedures and financial software; organizing budget materials for the preliminary and final budgets; assisting in year-end procedures; preparing reports; researching information; assisting in fulfilling FOIA requests; analyzing and organizing office operations; maintaining the purchase order files; maintaining the vendor file; audition and maintaining the copier for the department; surveying and coordinating leases for City copiers; answering the telephone; binding budget books and contract; preparing correspondence and reports for Finance Director and other Finance/Accounting personnel; assisting with Accounting Division duties as needed; primary P-Card administrator and performing other duties as assigned. The Program Supervisor works with confidential information and must be discreet in sharing such information with others on an as-needed basis.Minimum Qualifications and Application ProcessBy close of this announcement, applicants must: 1. Be a citizen of the United States or a resident alien with the right to work in the United States; and 2. Have a high school diploma or a valid equivalency certificate; and 3. Have either: a. A minimum of three (3) years full-time, paid clerical work with experience in supervising activities or project management with a two-year Associates Degree; OR b. A minimum of five (5) years full-time paid clerical work with experience in supervising activities or project management; and 4. A minimum of three (3) years experience using Microsoft Office, particularly in Word and Excel; and 5. Experience with Enterprise Financial Management system preferred; and 6. Have the ability to work in a confidential environment. NOTE: Unofficial proof of college transcripts must be submitted at the time of application. Official high school diploma or valid equivalency and official degree or official transcripts must be submitted at the time of interview.Parts of Examination and Weights Written Test - 30% Performance Test - 20% Interview - 50% NOTE: Up to 12 applicants who score highest on the written and performance tests will be invited to interview. The required minimum typing speed is 45 words per minute. NOTE: Candidates must pass the written test, performance test, and interview in order to be placed on the eligible list.Knowledge, Skills, and AbilitiesKnowledge of: Principles and practices of business; research methods and technique; applicable federal, state and local laws and regulations; basic budgetary systems and procedures; basic quantitative analytic techniques; personal computers and pertinent job-related software; composition and formatting of business correspondence and reports in Microsoft Word. Ability to: Learn the operation, policy and procedures of assigned department; perform a wide variety of administrative duties on behalf of a high level administrator with little or minimal supervision; analyze situation accurately and develop effective courses of action; perform administrative detail work; prepare clear and concise reports; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; exhibit high degree of accuracy in performance of assigned functions and review of others' work product; protect confidential information; process numerous tasks in a calm demeanor (multitask).BenefitsThe following is a brief overview of the benefits offered for this position. A new employee orientation will occur for each new, regular employee and will include detailed information about the benefit offerings. PAID TIME OFF Employees receive vacation and sick time based on their years of service. New employees accrue vacation and sick time at a rate of eight hours per month. Upon completion of the six-month probationary period, employees are also entitled to four personal business days each year. There are fourteen paid holidays each calendar year: New Year's Day, Martin Luther King Jr. Day, President's Day, Good Friday, Memorial Day, Juneteenth, Fourth of July, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day, and New Year's Eve. MEDICAL BENEFITS Medical and prescription drug coverage is offered through Blue Cross Blue Shield of Michigan. An employee has the choice between four plans and pays a monthly premium determined annually during each open-enrollment period which is in January of each year. New employees are eligible for medical coverage the first of the month following 30 days of employment. The City also allows full-time employees who have health insurance through another provider to opt out of the City's medical coverage and receive $1,000 per year (paid monthly) in lieu of coverage. DENTAL & VISION Dental and vision insurance are also available for regular employees through Delta Dental and EyeMed, respectively. The employee pays a monthly premium determined annually during each open-enrollment period which is in January of each year. New employees are eligible for these insurances the first of the month following employment. LIFE INSURANCE The City covers the premium of a Life Insurance policy in the amount of one times the annual base salary plus $2,000.00 for full-time employees. Coverage begins the first of the month following 30 days of employment. DEFINED CONTRIBUTION PLAN The City offers a Defined Contribution (401a) plan which is currently administered by Empower Retirement. Employees contribute 4.5% with a contribution rate of 13% from the City. Contributions for new employees begin six months from the date of hire. The City's contributions and earnings on those contributions are vested after four years of service. Employees who wish to contribute more than 4.5% can open a Deferred Compensation (457) plan which is also administered by Empower Retirement. RETIREMENT HEALTH SAVINGS PLAN The City has established a Retirement Health Savings Plan for employees to assist with healthcare related costs in retirement. The Employee contributes 2% of their pay and the City contributes $100 per paycheck to this Plan. The City's contributions and earnings on those contributions are vested after four years of service. CLOTHING VOUCHER Each regular, general employee who does not otherwise receive a clothing allowance and has completed the six-month probationary period is eligible for a $125 clothing voucher each fiscal year to purchase departmental-approved clothing. JACK E. KIRKSEY RECREATION CENTER MEMBERSHIP All regular employees are eligible for a complimentary membership to the Jack E. Kirksey Recreation Center. Employees may also pay the difference in cost to upgrade their membership to add additional members of their household. VOLUNTARY SUPPLEMENTAL BENEFITS Employees are eligible to enroll in the City's voluntary supplemental benefit program which offers accident, critical illness, hospital indemnity, and short-term disability coverage along with, identity theft protection and legal assistance.