Studio Coordinator Job at Core Arts Pilates in Anaheim

Core Arts Pilates is looking for an organized, personable studio coordinator to manage the day-to-day administrative and logistical operations of our classical Pilates and GYROTONIC ® studio in Anaheim Hills. This is a front-of-house role. You'll be the first point of contact for clients and staff, keeping the studio running smoothly, on schedule, and consistent with our standards of care.
You'll work closely with the instructors and studio leadership to manage scheduling, billing, and the day-to-day details that let our team focus on teaching.
What You'll Do

Front Desk & Client Experience
Manage incoming calls and client walk-ins with a professional, warm, and attentive manner
Serve as a consistent, welcoming point of contact for clients and staff
Scheduling
Schedule and confirm client appointments
Maintain instructor schedules based on client bookings and instructor availability
Process client billing and payments through Mindbody
Monitor outstanding balances and follow up on overdue payments in a professional manner
Help maintain the studio's clean, calm, presentation-ready environment
Staff Coordination
Work with the managing partner, director, and other staff on planning studio activities
Support onboarding of new instructors, apprentices, and staff
Help enforce studio policies consistently
Confidentiality
Given the trust placed in Core Arts by clients and partner dance studios, discretion with client and staff information is essential to this role
Other duties as assigned
What You Bring

Excellent written and verbal communication skills (required)
Proven experience as a studio manager, front office manager, or administrative assistant
Prior experience at a Pilates, yoga, or other fitness studio is a plus
Proficiency in Mindbody or comparable client management software is a plus
Proficiency in Microsoft Office, particularly Excel and Word (required)
Strong time management skills, with the ability to multitask and prioritize
Strong organizational skills, attention to detail, and problem-solving ability
Compensation

Commensurate with experience.
Core Arts Pilates is an equal opportunity employer. We welcome applications from candidates of all backgrounds and experiences.
This job description reflects the general nature of the work performed in this role. It is not a contract of employment, express or implied, and does not guarantee continued employment. Core Arts Pilates may modify responsibilities and requirements as needed.

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