Marketing Administrative Coordinator

Blue Rise Ventures is a multi-asset class commercial real estate investment firm focusing primarily on industrial and advanced R&D properties. The Blue Rise team offers diverse real estate experience in acquisitions, asset management, leasing, and construction management, in addition to extensive institutional investment management experience. Our vertically integrated team allows Blue Rise to move swiftly and nimbly across leasing and construction to offer unparalleled support to both investment partners and prospective tenants. With several million square feet under management across the San Francisco Bay Area, Sacramento, and Texas — and strong ties to the region — Blue Rise Ventures seeks to build upon its relationships to expand into key gateway markets by treating tenants like partners.

Job Summary
This role is built around the firm's marketing presence: the Coordinator owns our marketing, collateral, and events for tenants, brokers, and investors alike — including keeping the firm's website and LinkedIn current and getting BRV news out to the market. Communication is at the heart of the job, written and verbal, with everyone from tenant, broker, and investor contacts to the firm's own partners — a warm disposition and a genuine ability to connect with people matter as much as any other skill. Secondarily, the Coordinator provides internal systems support — data management, administration of partner expenses, light accounting support around invoicing and bill paying, and property financial review — while also keeping our small team organized and efficient day to day. We expect everyone on the team to use AI tools like Claude to work better and faster, and this role is no exception.

Job Highlights

Direct, daily exposure to firm principals and the real decision-making of a commercial real estate operator and investment firm — you'll be in the room, not observing from the sidelines

A real track into a CRE career — a strong foundation for someone building toward becoming a trusted administrative partner to firm leadership, moving into investor relations, or growing into marketing and event coordination

A role centered on marketing, brand, and relationship-building — with systems and light accounting support underneath

Above-market total compensation — base salary, benefits, and discretionary bonus, in an entrepreneurial, collaborative environment

Primary focus on The Research Park at Marina Village, Project Encore (Sacramento), Golden Gate (Bay Area industrial), and future deals

Where This Role Can Lead
We're upfront that this seat is administrative first — that's the job, and it's how you earn the trust to take on more. Depending on where your interests lead, the fundamentals you build here open onto a few different paths:

Administrative Partner: become the trusted right hand to a firm partner, running point on their calendars, communications, and priorities

Investor Relations: build toward supporting our capital partners directly — reporting, communications, and relationship management

Marketing & Event Coordination: take full ownership of the firm's marketing presence, brand, and flagship events

Duties & Responsibilities
Marketing & Relationship Management

Own and maintain the firm's marketing presence, collateral, and brand — property flyers, offering memoranda, broker packages, and pitch materials

Keep the firm's website (Squarespace) and LinkedIn current, and help broadcast BRV news and project updates to the market

Plan and run marketing and relationship events end-to-end — tenant events, broker outreach, open houses — ensuring smooth operational execution

Build and maintain outgoing, high-touch relationships with tenant, broker, and investor contacts on the firm's behalf, and keep that outreach organized in the firm's CRM (Monday.com)

Serve as a primary point of written and verbal communication with tenants, brokers, investors, and the firm's own team

Assist with light market research to support leasing and marketing efforts

Administrative & Partner Support

Support one of the firm's partners with calendar and contact management, scheduling, and day-to-day prioritization

Serve as a central point of coordination for the office — handling communications, files, and day-to-day operational needs

Plan and prepare for internal and external meetings — tenant, broker, and partner — including agendas, materials, logistics, and follow-up

Coordinate itineraries; prepare and track expense reports and reimbursable project expenses, following up on outstanding items

Organize team events, including the annual retreat and holiday dinner

Systems, Accounting & Financial Support (secondary focus)

Own data management and record-keeping across the firm's internal systems, including the CRM (Monday.com), Squarespace, and VTS

Administer partner expense tracking and reimbursements

Provide light accounting support, including vendor setup, invoice processing, and expense/payment tracking (AP/AR)

Support property-level financial review, and assist as needed with the monthly capital funding and loan draw processes

Maintain construction management software with assistance from the construction team

Required Skills

Warm, personable disposition with a genuine ability to connect with people — comfortable building rapport with tenant, broker, and investor contacts

Excellent verbal and written communication skills — comfortable as a primary point of contact for internal and external stakeholders alike

Comfortable using AI tools like Claude to work more efficiently — we expect this firm-wide, and this role is no exception

Strong organization; able to prioritize and work with minimal direction

Responds promptly and professionally to firm leadership, colleagues, and external stakeholders

Conscientious about deadlines and the quality of the work product

Exceptional work ethic, goal-oriented, and capable of thriving in an entrepreneurial setting

Competency Requirements

Curious and driven, willing to stretch yourself and the team

Collaborative, with a genuine appreciation for the value of a team

Excellent judgment; able to work through complex issues with thoughtful solutions

Self-aware and self-directed — a go-getter who takes ownership

Values an open, honest, and transparent workplace

Adapts quickly and learns new things eagerly

Work Experience Requirements

1–3 years in an administrative, office management, or executive-support role, ideally supporting senior leadership

Marketing, social media, or event-coordination experience is a strong plus

Experience within a commercial real estate, financial services, or professional services firm is preferred

Able to handle sensitive and confidential information with the utmost discretion

Education

Bachelor's degree in Business, Marketing, Communications, or a related field preferred

Demonstrated desire to pursue a career in commercial real estate

Tools (Preferred)

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Travel is a component of the job, so access to a car is preferred

Familiarity with design/marketing tools (Adobe Creative Suite, Canva) is a plus

Aptitude and interest in Monday.com (CRM), Squarespace (website), and VTS is preferred; light exposure to a real estate accounting system (Yardi, MRI) is a plus

Compensation
Blue Rise Ventures offers above-market total compensation for this position, including base salary, benefits, and discretionary incentive compensation (bonus). The expected base salary range for this role is [$85,000 – $95,000] .

Blue Rise Ventures is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

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