Sales Marketing Coordinator

Promaxo is building the first fully integrated, point-of-care MRI platform for prostate cancer care — combining in-office MRI imaging, AI-assisted lesion detection, and robotic guidance to bring detection, biopsy, and treatment into a single clinical workflow. Our MRI system holds FDA 510(k) clearance for MRI-guided prostate biopsy, and our team is continuing to develop the AI screening, robotic guidance, and targeted-treatment capabilities that will extend the platform. We're a small, fast-moving medical device company based in Oakland, California, and we're looking for talented, mission-driven people who want their work to matter in the clinic.

Position Summary
The Sales & Marketing Coordinator is the hands-on support hub for Promaxo’s commercial team. This role generates and qualifies leads, serves as a first point of contact for current customer issues, guides new customers through orientation, runs Promaxo’s trade-show presence, and keeps marketing collateral current and on-brand. Working closely with Sales, Clinical, Field Service, and Operations, the Coordinator helps ensure every prospect and customer has a responsive, well-organized experience with Promaxo.

Key Responsibilities

Research prospects, conduct outbound calls and emails, qualify leads, and schedule meetings for the sales team; follow up promptly on inbound and event leads

Serve as a first point of contact for current customer questions and issues, routing and tracking them with Clinical, Field Service, and Operations through resolution

Coordinate new customer orientation, including welcome materials, key contacts, and scheduling of installation and training

Plan and manage trade shows and conferences (e.g., AUA), including booth logistics, shipping, pre-show outreach, on-site support, and post-show lead follow-up

Create, update, and organize marketing collateral, including brochures, product sheets, presentations, and website and LinkedIn content

Maintain accurate CRM records and prepare quotes, proposals, and sales materials as requested

Required Qualifications

Bachelor’s degree in business, marketing, communications, life sciences, or a related field

2+ years of experience in sales support, marketing coordination, customer service, or a related commercial role

Excellent written and verbal communication skills with a customer-first, problem-solving approach

Highly organized, with the ability to manage multiple projects and deadlines in a fast-moving startup environment

Proficiency with CRM tools (Salesforce or HubSpot), Microsoft Office/Google Workspace, and Canva or similar

Preferred Qualifications

Experience in medical device, healthcare technology, or capital-equipment sales

Experience coordinating trade shows or industry events

Willingness to travel up to 20%, primarily for trade shows and customer events

What We Offer

The chance to work on a novel, FDA-cleared medical device platform from day one, with direct visibility into how your work affects patient care.

Direct mentorship from commercial, clinical, and executive leaders — you will not be a cog in a large bureaucracy.

A collaborative, interdisciplinary environment where sales, clinical, and operations teams work side by side.

Competitive salary, equity, and paid time off, plus 100% company-paid medical, dental, and vision coverage for employees and their dependents.

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