Proposal and Technical Writing Coordinator Job at Butler, Fairman & Seufert, Inc

Overview

Butler, Fairman & Seufert is seeking a Proposal & Technical Writing Coordinator who can turn complex engineering ideas into clear, compelling proposals and client materials. This highly collaborative, deadline-driven role is ideal for a skilled writer and editor who thrives on teamwork, creativity, and managing multiple projects with exceptional organization and attention to detail. The position may be full-time or part-time, with some remote work available based on experience and demonstrated performance.

Responsibilities

• Proposal & Content Development (Primary Focus): Develop, write, and edit proposals, qualifications packages, and other client deliverables, translating technical information into clear, persuasive, and client-focused content.
• Edit and proofread technical documentation for grammar, consistency, clarity, and precision, ensuring a unified tone and message.
• Collaborate with technical staff, sales, and marketing teams to create presentations and other persuasive materials that showcase the firm’s capabilities.

Marketing & Brand Support (Secondary Responsibilities)

• Contribute to the development and maintenance of marketing materials, including newsletters, press releases, brochures, and conference collateral.
• Provide limited support for website updates, social media posting, and graphics/branding needs — with potential for expanded responsibilities based on interest and capability.
• Assist in maintaining client database records, tracking sales goals, preparing reports, and coordinating related meetings.

Education and Experience

• Bachelor’s degree in business, communications, marketing, or related field preferred.
• Demonstrated technical writing and editing expertise, ideally within architecture, engineering, construction (AEC), or another technical industry.
• Ability to manage multiple priorities and maintain accuracy under tight deadlines.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite and Adobe Creative Suite, with emphasis on InDesign.
• Hands-on experience with proposal creation and coordination preferred.

Equal Employment Opportunity

Butler, Fairman & Seufert is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, or any other status protected by applicable federal, state, or local laws. This policy applies to all aspects of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Writing/Editing, Art/Creative, and Project Management
• Industries: Civil Engineering