STUDIO ASSISTANT NY Job at ANOTHER A STORY in New York

ANOTHER A STORY

ANOTHER A STORY DESIGNS AND PRODUCES BRAND EXPERIENCES FOR CLIENTS SUCH AS HERMÈS, CHANEL, DIOR, CARTIER, DRUNK ELEPHANT, BREGUET AND MANY MORE.

THE EXPERIENCES RANGE FROM INFLUENCER TRIPS TO POP UP SHOPS, EVENT SET UPS, INSTALLATIONS AND LOUNGE ACTIVATIONS. THE COMPANY HAS AN OFFICE IN LONDON, LOS ANGELES, NEW YORK AND PRESENCE IN DUBAI, MIAMI AND PARIS.

THE TEAM OF 50 CONSISTS OF DESIGNERS, PRODUCERS, COORDINATORS AND A FINANCE AND OPERATIONS TEAM.

JOB TITLE: STUDIO ASSISTANT INTERN — NY OFFICE

PLEASE NOTE THIS ROLE IS OFFICE BASED, 5 DAYS A WEEK

REPORTING INTO: PEOPLE & OPS ASSISTANT, DIRECTOR OF EXPERIENTAL

WE ARE SEEKING A DYNAMIC AND WELL-ORGANIZED STUDIO ASSISTANT TO JOIN OUR NEWLY OPENED NEW YORK OFFICE. THE STUDIO ASSISTANT WILL PLAY A CRUCIAL ROLE IN SUPPORTING OUR TEAM AND ENSURING THE SMOOTH OPERATION OF OUR STUDIO SPACE. THE IDEAL CANDIDATE IS PASSIONATE, HIGHLY ORGANIZED, AND THRIVES IN A FAST-PACED ENVIRONMENT.

Responsibilities

• STUDIO MAINTENANCE: OVERSEE THE DAY-TO-DAY UPKEEP OF THE STUDIO, ENSURING ALL SPACES ARE CLEAN, ORGANIZED, AND WELL-MAINTAINED
• PRIMARY STUDIO CONTACT: SERVE AS THE MAIN POINT OF CONTACT FOR ALL STUDIO-RELATED MATTERS, INCLUDING LIAISING WITH BUILDING MANAGEMENT FOR MAINTENANCE AND FACILITY NEEDS
• NEW HIRE ONBOARDING: MANAGE AND EXECUTE THE ONBOARDING PROCESS FOR NEW TEAM MEMBERS, ENSURING A SMOOTH AND WELCOMING START
• IT COORDINATION: PROVIDE BASIC IT SUPPORT BY ASSISTING TEAM MEMBERS WITH TECH ISSUES AND SERVING AS THE LIAISON WITH OUR EXTERNAL IT PROVIDER
• MEETING & WORKSHOP COORDINATION: ORGANIZE WEEKLY TEAM MEETINGS AND INTERNAL WORKSHOPS, INCLUDING SCHEDULING AND MATERIAL PREPERATION
• EXECUTIVE SUPPORT: PROVIDE ADMINISTRATIVE SUPPORT TO THE SENIOR LEADERSHIP TEAM, INCLUDING CALENDAR MANAGEMENT AND AD HOC ASSISTANCE AS NEEDED
• CLIENT GIFTING: COORDINATE AND SEND THOUGHTFUL CLIENT GIFTS FOR SPECIAL OCCASIONS SUCH AS BIRTHDAYS, ANNIVERSARIES, AND OTHER KEY DATES
• OFFICE PURCHASING & BUDGET OVERSIGHT: MANAGE OFFICE SUPPLY PURCHASES AND ENSURE SPENDING ALIGNS WITH BUDGET GUIDELINES
• ACCOUNT & ACCESS MANAGEMENT: MAINTAIN ACCOUNT CREDENTIALS, MANAGE PLATFORM LOGINS AND PASSWORDS, AND ENSURE ALL ACCOUNTS ARE CURRENT
• STORAGE & LOGISTICS: OVERSEE INVENTORY AND LOGISTICS FOR STORAGE UNITS, INCLUDING SCHEDULING DELIVERIES/PICKUPS AND ORGANIZING POST-EVENT MATERIALS
• TEAM CULTURE & EVENTS: PLAN AND MANAGE TEAM-BUILDING INITIATIVES INCLUDING MONDAY BREAKFASTS, BIRTHDAY CELEBRATIONS, HOLIDAYS, AND OUTINGS

Essential Skills

ADMINISTRATIVE

• PROFICIENCY IN MICROSOFT OFFICE SUITE (WORD, EXCEL, POWERPOINT)
• SCHEDULING AND CALENDAR MANAGEMENT
• DIGITAL FILE ORGANIZATION
• ABILITY TO HANDLE CONFIDENTIAL INFORMATION

COMMUNICATION

• EXCELLENT VERBAL AND WRITTEN COMMUNICATION
• STRONG INTERPERSONAL SKILLS TO INTERACT WITH CLIENTS, VENDORS, AND TEAM MEMBERS
• CLIENT HOSTING SKILLS

TECHNICAL

• FAMILIARITY WITH PROJECT MANAGEMENT TOOLS (E.G., MONDAY.COM)

ORGANIZATIONAL

• STRONG ORGANIZATIONAL AND MULTITASKING ABILITIES
• ATTENTION TO DETAIL AND ACCURACY
• ABILITY TO PRIORITIZE TASKS AND MEET DEADLINES
• EFFICIENT TIME MANAGEMENT SKILLS

PROBLEM-SOLVING

• PROACTIVE APPROACH TO IDENTIFYING AND SOLVING ISSUES
• SOLUTIONS-FOCUSED AND CONFIDENT IN PROPOSING IMPROVEMENTS TO PROCESSES

What We Are Looking For

• EXPERIENCE IN AN ADMINISTRATIVE OR ASSISTANT ROLE WOULD BE WELCOMED
• GOOD KNOWLEDGE OF MICROSOFT PACKAGES INCLUDING EXCEL AND POWERPOINT
• BASIC IT TROUBLESHOOTING SKILLS (SUPPORTED BY 24-HOUR IT COMPANY)
• SOMEONE WHO IS DEDICATED, DRIVEN AND THRIVES IN A FAST-PACED WORKING ENVIRONMENT

Benefits

• HEALTH INSURANCE
• CLASSPASS MEMBERSHIP
• PAID TIME OFF, COMP DAYS, BIRTHDAY OFF

Join Us

IF YOU’RE PASSIONATE ABOUT PUSHING THE BOUNDARIES OF CREATIVITY, DRIVING INNOVATION, AND DELIVERING UNFORGETTABLE EXPERIENCES, WE WANT TO HEAR FROM YOU. JOIN ANOTHER A STORY AND BE PART OF A DYNAMIC TEAM THAT’S SHAPING THE FUTURE OF EXPERIENTIAL MARKETING. APPLY NOW AND LET’S CREATE THE NEXT CHAPTER TOGETHER.

Application Process

TO APPLY FOR THIS POSITION, PLEASE SUBMIT YOUR CV TO CAREERS (CAREERS@ANOTHERASTORY.COM). ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR INTERVIEW.