Event Planner (Contract)
Location: 1450 Brickell Ave 1 Miami Florida 33131-3444
Type: 100% ONSITE Monday - Friday (Requires flexibility)
Tentative Hourly Pay: $26/per hour
The Event Analyst will assist and support in all aspects of client event activities from concept to execution. The Analyst will work on multiple event projects simultaneously ranging from large events to intimate roundtable dinners. The Analyst will manage administrative tasks in support of the Southeast Region events team including but not limited to data management/entry and invoice and expense management/processing. In order to ensure a consistent and distinctive experience for clients this role requires interaction with colleagues on the global events team bankers and product partners and senior management.
The role reports to the Southeast Region Head of Private Bank Event
Responsibilities include:
Overall administrative support for the Southeast Region events team including invoice and expense management vendor setup in payment systems invoice processing and tracking etc.
Management of confidential client data various event budgets calendars and operational efficiencies
Strong emphasis on data entry and management leveraging our events management platform to track events manage RSVPs pre and post event.
Manage event email communications via our event management platform including the invitation reminders and post event communications
Coordination of pre-event administrative tasks such as briefing templates production of name badges place cards menu cards printed materials packing and shipping of event supplies
Coordination of post-event administrative tasks such as final data management and event debrief documents
Onsite event staffing which may include registration desk management and distribution of materials
Maintain event supplies inventory ensuring all necessary items are in stock and well organized
Participate in weekly regional team meetings
Assist with vendor relationships maintaining contacts at venues and market contacts
Assist in researching event venues and obtaining event proposals
Please note that this is a contract position-there is no guarantee that this position will be extended past the end date or converted to permanent status.
Requirements
Skills required:
1-2 years of work experience in a related job discipline event planning hospitality administrative assistant etc. or professional/corporate environment
Must be able to multi-task and work under tight deadlines
Excellent oral and written communications skills
Excellent organizational skills and extreme attention to detail
Ability to prioritize tasks and communicate clearly amongst a variety of personalities
Excellent/advanced skills working in Microsoft Products Excel Word PowerPoint
Ability to master various database products Experience working in SharePoint Stova or other CRM platforms is a plus
Ability to work early morning and late evening events
Financial services experience/corporate work environment is a plus
Skills: Teamwork, communication (verbal and written), high level of attention to detail