OPS Instructional Materials and Library Media Staff Assistant Job at University

Overview

OPS Instructional Materials and Library Media Staff Assistant – Part-Time (20 hours per week), in-person in Tallahassee, FL. This position is located within the Office of Instructional Materials and Library Media (OIMLM), part of the Bureau of Standards and Instructional Support (BSIS) at the Florida Department of Education (FDOE). It supports the statewide adoption and alignment of K–12 instructional materials with state standards and reports directly to the Director of Instructional Materials and Library Media.

Responsibilities

• Provides technical support to the public, school districts, and instructional materials publishers related to adoption cycles, navigation of the Florida Instructional Materials (FLIM) portal, and compliance with required reporting procedures.
• Edit documents, ensure accessibility compliance, and coordinate the review and approval process. Document types include standard adoption materials such as Publisher Timelines, Checklists, and Specifications, as well as formal memorandums.
• Support FDOE staff by developing reports, conducting data analyses, and creating evaluation tools to inform BSIS and FDOE leadership. Demonstrates knowledge of grant processes and provides technical and strategic support for grant-related activities.
• Coordinate meetings with publishers, school districts, and other external stakeholders to facilitate collaboration and resource planning within the Office of Instructional Materials and Library Media (OIMLM).
• Performs other duties as assigned.

Qualifications

• Minimum Qualifications: Associate degree and/or 3 years of related experience.
• Preferred Qualifications: Degree or 5 years of related experience.
• Criminal History Background Check - Level 1.
• Criminal History Background Check - Level 2.
• In-person in Tallahassee, FL.

About Us

Working at USF – With approximately 16,000 employees, USF is one of the largest employers in the Tampa Bay area, offering a comprehensive benefits package, tuition programs, and generous leave. USF is a leading research university serving approximately 50,000 students across multiple campuses.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check. USF is an equal opportunity employer that does not discriminate based on protected characteristics. Reasonable accommodations are available in the application process; requests should be made at least five (5) working days in advance. For more information, see the USF ADA accommodations page. This job description does not constitute an employment contract.