MedVet
Overview
Be part of the MedVet Marketing team. This role is tasked with delivering many of the premiere events for MedVet, a core component of our Partner Experience strategy. Reporting to the Sr. Specialist- Event Marketing, the Event Specialist is responsible for planning and coordinating in-person events while supporting additional virtual events for MedVet throughout the year. They will manage every detail of in-person Continuing Education events, VMA conferences, and other events that help foster relationships between referral partners and our MedVet doctors, as needed. The position requires a highly collaborative and motivated individual with excellent organizational and project management skills, excellent verbal and written communication skills, exceptional attention to detail, and strong interpersonal and problem-solving skills. Must be comfortable working an irregular schedule including nights and weekends to accommodate organizational and partner needs. This position will have a start date of January, 2026.
Responsibilities Meets internally with event stakeholders to gain an understanding of the event\'s purpose and goals
Outlines the scope of the event, including number of participants needed, elements to make it successful (food, giveaways, etc.) and determines budget
Scouts and inspects event venues
Works with vendors to get bids and determines best fit for the budget and goals of the event
Negotiates and manages vendor contracts
Coordinates event logistics and services, including technology and equipment, food, drinks, transportation, lodging, and more
Manages the budget and ensures events stay within guidelines; ensures vendors are paid timely
Fosters and maintains relationships with caterers, venue operators, and other vendors
Collaborates to procure materials, presentations, and other resources for the event
Provides a post-event briefing report and surveys event participants to gather feedback
Creates, manages, and maintains the event mobile application, as appropriate
Organizes and conducts pre/post meetings with key stakeholders (e.g., presenters and volunteers)
Solicits, trains, and manages event volunteers; ensuring any paid volunteers are compensated timely
Additional duties as defined by the needs of the department
Knowledge, Skills, and Abilities
Our ideal candidate has a college degree in marketing, communications, or hospitality management or related major and a minimum of five years’ experience with promotion, marketing, and event/meeting planning.
Planning and executing corporate/company events, conferences, trade shows, or similar marketing events is required.
Proven track record managing events of varying scales, from intimate dinners (10-30 attendees) to large conferences (500+ attendees)
Experience managing event budgets, including vendor management and cost optimization
Demonstrated ability to manage multiple events simultaneously
Additional Requirements Expert using the latest versions of Microsoft Word, Excel, PowerPoint, Mail Merges, and Email
Proficient with event management tools such as Eventbrite, Zoom, and Expo Pass
Superior English-language editorial and writing skills
Superb organizational skills with the ability to prioritize, direct, and solve problems
Exceptional project management skills
High-detail orientation
Ability to work collaboratively and cross-functionally to ensure all details are communicated and flawlessly executed
Identifies, troubleshoots, escalates and resolves problems in a timely manner; persists at troubleshooting and research until problem is resolved
Speaks and writes clearly and with a purpose; able to communicate technical topics to non-technical employees
Able to prioritize and perform responsibilities in a high-pressure environment; responds to management requests
Able to lift 25 lbs
Able to travel 30% to attend events in MedVet\'s North/East region
Compensation
This position has a hiring range of $65,000 to $73,000 annually, based on skills and experience.
Perks and Benefits Comprehensive Health Benefits
Vision and Dental
HSA, FSA and Independent Care Spending
401k with Employer Match
Paid Time Off (PTO)
Employee Pet Discounts
Elective Short-Term Disability, Life and Accident Insurance and company paid Long Term Disability
Come as you are. MedVet is an equal opportunity employer. We are also a drug-free organization; therefore, employment with MedVet is dependent upon the passing of a drug screen and background check.
MedVet does not accept unsolicited resumes from third-party recruiters.
Job Details Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Management and Manufacturing
Industries: Veterinary Services
Note: This page may include listings for related roles in the area. Referrals increase your chances of interviewing at MedVet.
#J-18808-Ljbffr
Be part of the MedVet Marketing team. This role is tasked with delivering many of the premiere events for MedVet, a core component of our Partner Experience strategy. Reporting to the Sr. Specialist- Event Marketing, the Event Specialist is responsible for planning and coordinating in-person events while supporting additional virtual events for MedVet throughout the year. They will manage every detail of in-person Continuing Education events, VMA conferences, and other events that help foster relationships between referral partners and our MedVet doctors, as needed. The position requires a highly collaborative and motivated individual with excellent organizational and project management skills, excellent verbal and written communication skills, exceptional attention to detail, and strong interpersonal and problem-solving skills. Must be comfortable working an irregular schedule including nights and weekends to accommodate organizational and partner needs. This position will have a start date of January, 2026.
Responsibilities Meets internally with event stakeholders to gain an understanding of the event\'s purpose and goals
Outlines the scope of the event, including number of participants needed, elements to make it successful (food, giveaways, etc.) and determines budget
Scouts and inspects event venues
Works with vendors to get bids and determines best fit for the budget and goals of the event
Negotiates and manages vendor contracts
Coordinates event logistics and services, including technology and equipment, food, drinks, transportation, lodging, and more
Manages the budget and ensures events stay within guidelines; ensures vendors are paid timely
Fosters and maintains relationships with caterers, venue operators, and other vendors
Collaborates to procure materials, presentations, and other resources for the event
Provides a post-event briefing report and surveys event participants to gather feedback
Creates, manages, and maintains the event mobile application, as appropriate
Organizes and conducts pre/post meetings with key stakeholders (e.g., presenters and volunteers)
Solicits, trains, and manages event volunteers; ensuring any paid volunteers are compensated timely
Additional duties as defined by the needs of the department
Knowledge, Skills, and Abilities
Our ideal candidate has a college degree in marketing, communications, or hospitality management or related major and a minimum of five years’ experience with promotion, marketing, and event/meeting planning.
Planning and executing corporate/company events, conferences, trade shows, or similar marketing events is required.
Proven track record managing events of varying scales, from intimate dinners (10-30 attendees) to large conferences (500+ attendees)
Experience managing event budgets, including vendor management and cost optimization
Demonstrated ability to manage multiple events simultaneously
Additional Requirements Expert using the latest versions of Microsoft Word, Excel, PowerPoint, Mail Merges, and Email
Proficient with event management tools such as Eventbrite, Zoom, and Expo Pass
Superior English-language editorial and writing skills
Superb organizational skills with the ability to prioritize, direct, and solve problems
Exceptional project management skills
High-detail orientation
Ability to work collaboratively and cross-functionally to ensure all details are communicated and flawlessly executed
Identifies, troubleshoots, escalates and resolves problems in a timely manner; persists at troubleshooting and research until problem is resolved
Speaks and writes clearly and with a purpose; able to communicate technical topics to non-technical employees
Able to prioritize and perform responsibilities in a high-pressure environment; responds to management requests
Able to lift 25 lbs
Able to travel 30% to attend events in MedVet\'s North/East region
Compensation
This position has a hiring range of $65,000 to $73,000 annually, based on skills and experience.
Perks and Benefits Comprehensive Health Benefits
Vision and Dental
HSA, FSA and Independent Care Spending
401k with Employer Match
Paid Time Off (PTO)
Employee Pet Discounts
Elective Short-Term Disability, Life and Accident Insurance and company paid Long Term Disability
Come as you are. MedVet is an equal opportunity employer. We are also a drug-free organization; therefore, employment with MedVet is dependent upon the passing of a drug screen and background check.
MedVet does not accept unsolicited resumes from third-party recruiters.
Job Details Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Management and Manufacturing
Industries: Veterinary Services
Note: This page may include listings for related roles in the area. Referrals increase your chances of interviewing at MedVet.
#J-18808-Ljbffr